Financial Assistant

1 month ago

Mississauga, Canada University of Toronto Full time

**Date Posted**:11/29/2023
**Req ID**: 35169
**Faculty/Division**: UofT Mississauga
**Department**: UTM: Economics
**Campus**: University of Toronto Mississauga (UTM)
**Position Number**: 00041927

**Description**:
**About us**:
U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of humanpotential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the gift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

**Your opportunity**:
The Financial Assistant is an integral member of the department of Economics administrative team. The functional nature of the responsibilities within the economics admin team will provide the Financial Assistant with exposure to many aspects of financial services and require the Financial Assistant to support other team members as needed to achieve the goals of the Department. Under supervision of the Department Manager the incumbent assists faculty members, staff and TAs with Financial transactions and responding to general inquiries of the team. The position provides financial administrative support to faculty and staff membersrelated to teaching and research. Responsibilities include: drafting employment contracts; payment and payroll transactions utilizing FIS, HRIS and RIS, preparing monthly reports; resolving discrepancies; expense reports, invoices, purchase orders; and payroll reconciliation.

**Your responsibilities will include**:

- Recording detailed transactions for many accounts and preparing and/or processing journal entries
- Checking that proper approvals are obtained prior to processing transactions
- Obtaining required authorizations and signatures to process financial documents and expense reimbursements
- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Identifying and resolving individual financial discrepancies
- Preparing draft employment letters using templates
- Coordinating the training and recruitment process for teaching assistants

**Essential Qualifications**:

- Advanced College Diploma (3 years) in accounting or acceptable combination of equivalent experience
- Minimum two (2) years’ related experience including accounting and recording transactions in a financial system
- Demonstrated knowledge of accounting principals and procedures
- Demonstrated experience with analyzing data discrepancies
- Experience updating databases and generating reports
- Experience compiling, sorting and organizing financial data
- Intermediate knowledge of MS Office Word and Excel
- Strong verbal and written communication skills
- Demonstrated initiative, discretion and problem solving skills
- Excellent organizational and time management skills in order to meet competing deadlines
- Strong accuracy and attention to detail

**Assets (Nonessential)**:

- Experience in an educational, public sector setting
- Experience in FIS Accounting systems

**To be successful in this role you will be**:

- Diligent
- Efficient
- Motivated self-learner
- Multi-tasker
- Organized
- Problem solver
- Please note, this is a 6 month term position ending September 8,2024
- This role is not eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

**Closing Date**: 12/07/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-time. Monday to Friday 8:45 am to 5:00 pm
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Jessica Halteh

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