Commercial Administration Officer

24 hours ago

Toronto, Canada DUCA Financial Services Credit Union Ltd. Full time

**Commercial Administration Officer**

**Job Purpose & Summary**

The Commercial Administration Officer is responsible for various functions and duties related to the back-office processes that encompass payment processing, annual reviews, repayments, property insurance monitoring, as well as supporting projects and new initiatives. The risk associated with the size and complex nature of our mortgage portfolio demands a high degree of precision and efficiency on the servicing functions of this group. The Commercial Credit Operations group is focused on being a high performing team through continuous improvement and delivery of value to our Members.

**Key Accountabilities & Duties**
- Process Business Banking Acknowledgments, Commercial Annual Reviews, and covenant breach/non-tolerance letters
- Process loan documentation and fulfill conditions precedent requirements for Renewals, and Extensions for Business Banking and Commercial Lending Team
- Maintain monthly insurance expiry report, collect past due insurance polices by contacting brokers and follow-up with cancellation policies until insurance is satisfactory and up-to date
- Conduct sub-searches, purviews, corporate profile searches
- Manage Personal Property Security Act (PPSA) Report and register PPSA renewals
- Liaise and maintain positive relations with borrowers, lenders, brokers, insurers, external vendors, and other departments for any information requests
- Maintain and develop controls to ensure the integrity of the mortgage loan system and the accuracy of information
- Assist when required to calculate Canadian Small Business Financing Act (CSBFA) quarterly administration fees and yearly reconciliation reporting to Revenue Canada
- Prepare payouts and discharge documentation, administer partial principal reductions and release of loan security for review
- Prepare paid out files for shipment to Iron Mountain
- Support various projects to organize credit and banking system
- Support Commercial Operations Team with various reporting when required

**Occupational Experience & Education Requirements**
- 1-2 years’ experience in mortgage administration, preferred
- Post-secondary education in a related field (Business administration, Finances, etc.) considered an asset
- Intermediate experience with Outlook, Excel and Word
- Familiarity with commercial/residential mortgage loan documents considered an asset
- Experience in Financial Services, specifically the Credit Union system, considered an asset

**Knowledge, Skills & Attributes**
- Ability to handle multiple competing priorities
- Good time management skills with aability to meet tight deadlines
- Strong commitment to high level of customer service
- Good organizational skills with attention to detail
- Ability to work in a team environment
- Knowledge of mortgage-backed securities would be an asset
- Ability to prioritize and organize workload to meet stringent turnaround times as necessary

**Working Conditions**
- Normal office environment

**Department**:Commercial Credit Operations

**Primary Location**:Corporate Office

**Employment Status**:Full-time

**Hours per Week**:38

**Job Grade Level**: 2

**About DUCA**

DUCA exists to help people **do more, be more and achieve more** with their money and their lives. We’re driven by a co-operative philosophy that puts our Members (and Owners) at the centre of every decision we make, gives them a voice in how we’re run, and rewards them for their loyalty by sharing our profits.

At DUCA, we’re dedicated to creating a positive environment where our employees have growth and development opportunities, a healthy work/life balance, opportunities to give back to the community, and a focus on doing what is right for our Members. DUCA offers a competitive total compensation package including base salary, a short-term incentive (bonus) program, a comprehensive benefits program, pension plan, and employee banking benefits.

We thank all applicants but only those considered for an interview will be contacted.

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