Manager

2 weeks ago

Ottawa, Canada Tone Cluster Full time

**About us**

Tone Cluster is a 45-voice mixed choir for Two-Spirit, Lesbian, Gay, Bisexual, Transgender, Queer, Intersex, Asexual (2SLGBTQIA) people, and is a prominent member of Ottawa’s 2SLGBTQIA and arts communities.

The Choir’s mandate is to create a queer-positive environment where singers can be themselves and work towards choral excellence, all while supporting those of varied sexual orientation, gender identity, relationship orientation, and their allies - particularly allies where there are intersections between the 2SLGBTQIA community and other equity-seeking groups.

The role of the Choir Manager is to manage Tone Cluster’s operations and communications.

**Duties**:
Artistic Administration and Events Production
- Books venues for rehearsals, concerts, annual retreat, workshops, auditions
- Manages relationships with current and potential venue and community partners
- Manages the recruitment and coordination of volunteers
- Oversees all concert logistics and activities
- Supports the planning of Tone Cluster’s participation in festivals and other community events
- Ensures accessibility requirements are met
- Coordinates any specific requests from the Artistic Director

Marketing and Communications
- Manages internal communications including regular updates to choir members
- Under the direction of the Artistic Director, manages external-facing communications including: website updates, newsletters and social media updates
- Under the direction of Board members and of the Sponsorship Coordinator, manages external communications with donors and sponsors

General Administration
- Oversees the day-to-day operations of the organization
- Works with the Treasurer to oversee the budget and ensure good financial management of the organization
- Attends Board meetings, and provides reports during these meetings on current activities and future planning
- Provides input and analysis to the Board on strategic planning needs and initiatives
- Provides support to Board members and committees as appropriate
- Attends the occasional choir rehearsal to build relationships with choir members
- Organizes and maintains TC files and records; ensures backups are on the Cloud

Membership Management:

- Tracks membership fees and rehearsal attendance trends
- Oversees membership recruitment and registration with the membership coordinator
- Maintains membership groups on Chorus Connection
- Supports the Artistic Director with the onboarding of new members

**Experience and Qualifications**:
Essential:

- Project management or event coordination
- Administrative duties, bookkeeping (e.g. Quickbooks), social media/content creation, volunteer management
- Commitment to the promotion of 2SLGBTQIA rights as well as other equity-seeking groups
- Ability to work independently and comfortable with taking initiative
- Time management and organizational skills, with keen attention to detail
- Excellent interpersonal and communication (both written and verbal) skills
- A strong work ethic, integrity and the ability to be discreet with confidential information
- A passion for problem-solving, creativity, and innovation;
- Proficiency in Microsoft Office (or Google equivalent)

Desirable:

- Experience with Canva, Adobe Creative, or other graphic design software
- Experience using Mailchimp or other newsletter apps
- Experience using G-Suite
- Bilingual (English and French)
- Experience working with a choir

**Hours and location of work**:

- Part-time (10 hours average per week, depending on the time of year)
- Work hours will mostly be flexible and remote. However there will be some fixed requirements including monthly online board meetings, in-person concerts, etc.

**Job Type**: Part-time
Part-time hours: 10 per week

**Salary**: $22.00-$26.00 per hour

Work Location: Hybrid remote in Ottawa, ON K2P 1Y1

Application deadline: 2023-05-31

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