People & Culture Assistant/receptionist

2 weeks ago

Toronto, Canada University Health Network Full time

**Job Posting #916008**

**Position: People & Culture Assistant/Receptionist**
**Site: Toronto General Hospital**
**Department: People & Culture**
**Reports to: Supervisor, Employee Records** & Payroll**
**Shifts: Monday - Friday 8:30a - 4:30p**
**Status: Permanent Full Time**

**JOB SUMMARY**:
The People & Culture Assistant/Receptionist performs a number of activities and functions including: greeting all incoming visitors, answering questions when appropriate and notifying staff of their arrival; sorting and distributing mail; coordinating outgoing and incoming courier deliveries; answering telephone calls, responding to general inquiries and directing the caller to the appropriate person; maintaining an organized and tidy reception area; performing clerical support functions including: word-processing correspondence, photocopying, etc.; assisting Employee Records Counsellors with basic processing and other duties consistent with the job classification, as required.

**QUALIFICATIONS**:

- Completion of Grade XII or recognized equivalent.
- Completion of a recognized post secondary office administration/secretarial program at the certificate level or equivalent.
- Minimum of one year related secretarial/office experience.
- Proven Outlook, word-processing, database and spreadsheet software experience including data analysis and mail-merge functions;
- Superior verbal and written communication skills.
- Good organizational and time management skills.
- Superior interpersonal and customer service skills.
- Ability to work under pressure in a complex environment.
- Ability to work independently and deal with ambiguity.
- Ability to use good judgment in assessing difficult situations.
- Ability to keep all matters confidential.
- Experience working in a Human Resources environment would be an asset
- Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

**Posted Date: March 10, 2023 Closing Date: March 23, 2023**

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications should apply.

UHN thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity and welcomes all applicants including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who may contribute to the further diversification of ideas. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

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