Documentation Technician

2 weeks ago


Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Hiring Unit:
McGill Library (Osler Library of the History of Medicine)

Position Summary:
Under the direction of the immediate supervisor, performs duties related to the use and acquisition of library materials. Provides detailed information and reference service. Acts as resource person and resolves problems. Performs duties related to interlibrary borrowing and lending. Searches for bibliographic records, encumbers funds, selects vendors, places orders and follows up. Participates in collection maintenance. Participates in the development and implementation of projects, work methods and procedures.

Major Duties and Responsibilities:- Provides information, individually or in groups, concerning the organization of the library and its operations, and explains the use of library resources. Gives tours of the Osler Room, helps with crowd management when classes and groups visit, and assists the Head Librarian in promoting the library and its activities on social media.- Ensures compliance with library policies, procedures and regulations. Follows up and resolves problems. Offers library users basic guidance on access: how to use the catalogue, basic database searching, and direction towards resources relevant to the history of medicine.- Acts as resource person and performs duties related to internal, network and interlibrary loans.- Performs bibliographic searching and verification using a variety of sources.- Participates in collection maintenance. Examines and sorts damaged material for withdrawal, replacement or repair. Participates in weeding projects. Liaises with donors and exchange partners. Performs preliminary sorting of gifts according to their suitability for the collection. Assists in collection surveys and in promoting the collection.- Composes correspondence, completes forms, and processes documents related to activities of the unit.- Verifies, updates and maintains files, databases and records related to activities of the unit.- Participates in the development and implementation of projects, procedures and work methods.- Uses a variety of software. Maintains computerized information systems and participates in their development to improve efficiency within the unit. Acts as resource person, solves problems within area of expertise, and liaises with computer resource persons as required. Ensures the maintenance and inventory of equipment in area of responsibility. Ensures the neatness and security of the work area.- Keeps abreast of new developments in the field to update skills and knowledge.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:
- Knowledge of and/or experience with rare books and archives preferred. Relevant university degree, a definite asset.- Proven ability to help plan and carry out complex projects required.- Organizational skills.- Proven ability to prioritize and multi-task.- Attention to detail. Initiative.- At ease in a PC environment using the Microsoft suite and ability to learn other software if required.- Strong English spoken and written skills, French spoken. Knowledge of other languages, an asset. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.
- Minimum Education and Experience:

- DEC III - Documentation and Library Systems 4 Years Related Experience /

Hourly Salary:



(MUNACA Level G) $31.19 - $38.65
- Hours per Week:

- 35 (Full time)
Supervisor:

Associate Librarian
Position End Date (If applicable):

Deadline to Apply:

- 2023-06-28
- ._



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