Wedding Coordination
2 weeks ago
Carl’s Catering has grown to become classed as one of the top wedding and event venues in our area. We have an exciting opportunity to join an established catering & banquet facility as a member of our Wedding and Event planning team. The role of the Wedding & Event Planner is vital to our presence in the hospitality& wedding industry and to our clients. As a highly motivated and customer focused individual, you bring professionalism, superior problem solving skills, energy, a positive attitude and a willingness to learn. Our goal and yours should be nothing short of excellence.
**Job Functions and Tasks**
**Wedding Coordination / Event Coordination/Catering**:
Coordinate all client meetings for contracts, 2nd deposits, invitations, final consultation, numbers, and final payment.
Effectively manage peak wedding season
Coordinate busy Christmas schedule with multiple events both in-house & offsite
Create and update DJ schedules for each season
Plan on and offsite corporate & social events - BBQ, Social catering, etc.
Order, examine & proof ‘invitations’ and ‘save the date magnets’
Coordinate cake orders - ensuring all details are understood
Organize various rentals as required - tenting, BBQ’s, etc.
Create Banquet Orders for Banquet Manager and Staff and apprise all staff of any changes
Understand food allergies / cross contamination, etc. and relay to Kitchen & Banquet Manager
Up-sell and coordinate decor with client & decorator
Schedule rehearsals & review indoor rehearsals plan when required
Request and review clients floor plans, potential food allergies and dietary restrictions, DJ setup, etc.
Create event function notes from final consultation and send to client for review and approval
**Sales and Marketing**:
Maximize catering event revenues by effectively selling venue, wedding packages and any other inclusions
Conduct site tours and explain layouts and logistics for ceremonies and receptions
Recommend other services based on anticipating needs and recognizing opportunities to up-sell
Create and negotiate event contracts within established parameters
Follow up on and process payments as agreed upon
Ensure venue space is booked to maximize sales potential, accommodate guests’ requirements and minimize labour costs
Organize, manage & liaise with clients at annual food tastings / open house events
**Office Management**:
Providing office administration support for Owner/Manager
Maintain current staff list and vendor list
Ability to use event planning software an asset - quotes, contracts, payments, etc.
Review other administrative or marketing materials as requested
**Qualifications**:
Post Secondary education with a preference for a designation in Event Planning/Hospitality
Minimum 2 years experience in event & wedding planning
Highly fluent in English reading, writing and speaking
Strong computer skills in Word, Excel, Corel and Outlook
Understanding of PowerPoint & LED Art an asset
Must have valid driver’s license with access to a vehicle
Excellent interpersonal, communication and customer service skills
Strong organizational skills to multitask & work under pressure in a fast paced environment
Ability to work with mínimal supervision with solid negotiation skills to meet client needs/expectations while maximizing revenues
Professional demeanour with strong ability to engage with the public and manage difficult customers
Ability to remain calm and troubleshoot problem situations with mínimal notice
Team oriented and versatile with ability to do hands on work if required
Available to work occasional weekends and evenings for meetings and events as required
**Salary**: $25.00-$30.00 per hour
Flexible Language Requirement:
- French not required
Supplemental pay types:
- Commission pay
**Experience**:
- Wedding Coordination / Event Coordination/Catering: 2 years (preferred)
**Language**:
- English (preferred)
Work Location: In person
Expected start date: 2021-07-07
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