Acquisitions Payment Assistant

5 months ago


Kingston, Canada Queen's University Full time

Acquisitions Payment Assistant

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary

Within the framework of established policies, regulations, and procedures, processes library acquisitions payments in the university’s procurement and financial systems. Reconciles invoices and resolves associated problems for acquisitions and prepares the monthly Revenue and Expenses Reconciliation (Monthly Statement of Operations). Corresponds with vendors, publishers, and electronic access providers, as required. Keeps and maintains records related to payments per university record keeping guidelines. Keeps and maintains documentation related to job.

**Job Description**:

**TYPICAL DUTIES & RESPONSIBILITIES: (Effort & Responsibility)**
- Processes library acquisitions payments in the university’s procurement and financial systems
- Performs monthly reconciliation of acquisitions expenses transactions; corrects errors and resolves problems, consults with Library financial staff as necessary
- Reconciles the library acquisitions procurement cards on a monthly basis; corrects errors and resolves problems, consulting with the cardholders as necessary
- Attends relevant training and attends drop-in sessions offered by Strategic Procurement Services and Financial Services to keep up to date on Queen’s financial policies, procedures, and systems
- Works collaboratively with other financial staff in the library on common goals
- Corresponds with vendors, publishers, and electronic access providers, as required. Keeps and maintains records related to payments per university record keeping guidelines. Keeps and maintains documentation related to job
- Supports other library purchasing needs as required.

**INTERACTIONS AND EQUIPMENT**:
The incumbent works with, or comes in contact with library staff, other university

The incumbent will regularly use the following equipment:

Standard computer and library/office equipment and software; procurement and financial management systems

**QUALIFICATIONS: (Skill)**

**Education & Experience**:
1. 38 Points

2. Post-secondary degree or diploma in financial/business administration or accounting.

3. Computer and office skills; web literacy and demonstrated working knowledge of Windows-based

4. Knowledge of Queen’s procurement and financial policies, procedures, and systems (acQuire, FAST, Peoplesoft) preferred.

**Special Skills, Knowledge, or Ability**:
Working knowledge of accounting, financial management, and compliance; accuracy, efficiency, and the ability to do work requiring great attention to detail; ability to work independently and show initiative, a logical approach to problem-solving and good organizational skills are essential. Service oriented attitude, ability to communicate effectively, flexibility and ability to work well with others on cooperative projects in a team-based work environment required. Demonstrated proficiency in relevant computer skills and the ability to learn new skills and software and adapt to emerging technology. Strong computational skills are required. Ability to meet the physical demands of the position as outlined in Working Conditions.

**DECISION MAKING: (Responsibility)**
Frequently exercises considerable initiative, judgement, and resourcefulness within the framework of established policies and procedures. Based on highly specialized skills decides on the appropriate resolution of problems associated with invoice and procurement card reconciliation; decides when to consult supervisor when undertaking new initiatives or when solving complex problems.

Employment Equity and Accessibility Statement

**Skills**

**Reference**
- 334628


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