Branch Manager
4 months ago
**Title**: Manager, Customer Experience - Temporary (North Branches)
**Department**:Customer Experience
**Reports to**:Director, Service Design & Innovation
**Classification: Temporary** - 12 Month Contract
**Salary Range**: Grade K
**About the Library**
Everyone at Burlington Public Library, no matter what your role, works together for the betterment of the people, the community, and the organization we serve.
We bring our best selves to work, delight in helping others, and have an abiding passion for service excellence. Each of us excels in the personal qualities and skills that are essential to our work and the BPL Team.
**Qualifications**
**Education**:
- Undergraduate university degree
- Master of Information and/or alternative M-level qualifications (MBA, MPA)
**Experience**:
- Minimum 5 years’ experience in positions of increasing responsibility in libraries or other equivalent Customer Service experience
- Minimum 2 years’ experience supervising, managing, or leading staff.***
**Overall Purpose**:This position exists within Burlington Public Library to research, develop and implement customer experience and service initiatives internally and externally - across all customer groups and to the wider community. This position is responsible for developing BPL’s customer experience strategy across all channels, aligning to key organizational initiatives.
**Key Accountabilities**:
- Coach, develop and mentor the team to ensure a customer-centric focus in all interactions, service delivery, and related processes. Work with direct reports to identify areas of development and learning opportunities.
- Oversee all issues pertaining to the department, handling conflict and difficult conversations in a timely and professional manner.
- Handling performance management, dealing with staff issues in accordance with policy and legislation.
- Assess and anticipate customer needs in order to improve service, align processes and enhance the customer experience to meet needs and proactively exceed them.
- Supervise, hire, orient, train and schedule direct reports.
- Provide proactive customer-centered service in person, by phone, and online by anticipating needs and looking for opportunities to understand the customer’s journey firsthand while providing timely and direct coaching support to staff in the moment.
- Set meaningful and engaging goals on an annual basis in line with BPL’s objectives, values, and strategic plan
- Create and contribute to a Safe Work environment
- Participate in the development and implementation of new services, policies and procedures to meet the changing needs of library customers and the community
- Participate on and/or lead teams, committees, or special projects as required
- Comply with BPL policies and processes as well as applicable legislation
- Perform additional position-related accountabilities assigned by Management
**Key Business Relationships**:
Internal: Staff at the Library; CEO, Senior Management Team, Management, Staff Members; Library Board.
External: This position will regularly work with Customers, Partners, Community Organizations, Vendors, Suppliers, and other External Consultants.
**Scope**:
- North Branches Manager: Oversees Alton and Tansley Woods branches
Budget: Oversight for up to $5,000 operating budget. Purchasing authority up to $5,000.
Direct Reports: Customer Experience Staff at branches, 2 Full Time Librarians, 2 Full Time Branch Operations Leads, 2 Full Time Programmers, 14 Part Time Customer Service & Programming Associates, and 6 Pages. Staff budget of approximately $1.2M - $1.6M dependent on location.
Indirect Reports: N/A
Key Competencies: Knowledge, Skills and Abilities
Behavioural:
- Exemplify BPL’s values during all interactions and communications.
- Communicate in a professional manner.
- Customer-first focus with a commitment to problem-solving and adaptability
- Excellent customer service is critical and must include collaboration and teamwork skills and strong interpersonal communication (verbal, written and presentation).
- Strong networking and relationship-building skills, using a collaborative and solution-focused approach
- Dedicated to continual learning, improvement, creativity, and analytical thinking.
- Committed and enthusiastic about taking on complex and challenging situations.
- Ability to prioritize, and balance tasks or projects to meet deadlines, plan, and organize
Leadership:
- A trusted and informed source for guidance and insight around customer service expectations, branch management and day to day library operations.
- Inspire, motivate, and educate staff to engage with BPL’s values, strategic plan, new initiatives, and emerging trends.
- Action oriented and perseveres to achieve quality results, with available resources, in the best interests of the community and key stakeholders.
- Recommend and support innovative / best practice approaches to employee relations and engagement.
- Quality
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