Administrative Assistant

2 weeks ago

Calgary, Canada CGI Full time

Ready to join an outstanding culture that cares about diversity and inclusion, corporate social responsibility, and gives the freedom to innovate, influence decisions, and chart an exciting career?
CGI is more than just an IT company. Be part of a team that supports the local community with the ability to draw on global best-in-class talent. Benefits include a share purchase program, profit sharing, wellness credits, training, and development programs.
CGI-Calgary is seeking an Administrative Assistant/Receptionist to provide client and branch-level support, working collaboratively with an experienced team while also learning about CGI's operations/business.
Insights you can act on

While technology is at the heart of our clients’ digital transformation, we understand that people are at the heart of business success.

When you join CGI, you become a trusted advisor, collaborating with colleagues and clients to bring forward actionable insights that deliver meaningful and sustainable outcomes. We call our employees "members" because they are CGI shareholders and owners and owners who enjoy working and growing together to build a company we are proud of. This has been our Dream since 1976, and it has brought us to where we are today — one of the world’s largest independent providers of IT and business consulting services.

At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist.

Ready to become part of our success story? Join CGI — where your ideas and actions make a difference.
Your future duties and responsibilities
- Schedule internal and external meetings, providing proactive and real-time calendar management
- Screen requests to determine priority levels, including visitors, phone calls, and correspondence. Gather, compile, verify, and analyze information for the Executive’s use in documents such as memos, letters, reports, speeches, presentations, and news releases
- Facilitate communications between the Executive and coworkers and between the Executive and clients, media, and the public
- Handle external requests with tact and diplomacy
- Administrative tasks for the Calgary Leadership team including calendar management and coordination, and building expense reports
- Prepare regular updates to existing reports, and build PowerPoint presentations (weekly, monthly, etc.) that are presented to the Calgary and WBU management teams
- Assist with organizing key events, both professional and extra-curricular
- Co-ordinate travel requirements
- Processing Purchase orders
- Being the welcoming face of CGI Calgary (part-time reception)
- Part-time client administrative responsibilities such as invoicing, statement of work administration, training administration
- Provide relief cover for the Executive Assistant
- Support Calgary's Corporate Social Responsibility (CSR) activities and other initiatives

Required qualifications to be successful in this role
- Resourceful and intuitive self-starter, able to thrive in a fast-paced setting and enjoy multi-tasking in a technical and administrative environment
- Professional maturity, able to exercise independent judgment with absolute discretion and tact
- Resourceful, with the ability to prioritize and meet timelines with mínimal direction, a proven doer
- High level of integrity, with a focus on customer service, energy, speed, and accuracy
- Excellent communication skills, both verbal and written
- Superb planning and organizational skills

**Required technical skills**:

- Advanced knowledge of MS Word, PowerPoint, and Excel
- Calendar management
- Meeting and event planning/management
- Presentation preparation/coordination
- Experienced with SharePoint

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