Timekeeping Data Entry Clerk, Phsa Corporate
2 weeks ago
**Timekeeping Data Entry Clerk,**
**PHSA Corporate,**
**Vancouver BC**
**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**
Reviews and processes payroll time/flow sheets for designated areas. Pre-schedules exceptions such as; vacation, leaves, shift changes, as per organization policies. As Data Entry Clerk prepares, codes and enters patient identification data into an electronic file, performs customer service functions related to call backs and patient information clarification, distributes slides to cytotechnologists, verifies printed reports and follow-ups, maintains files, and performs clerical duties.
**What you’ll do**
- Print, distribute, collect, and review daily sign in sheets for completion, approvals, omissions and anecdotal notations. Review Sign-In documents against system-generated work schedules and enter exceptions and adjustments into the payroll computerized program and makes record of changes.
- Check and edit unit/departmental employee schedules to ensure completeness and accuracy and enters data into payroll staff scheduling program. Pre-schedule exceptions such as; vacation, education leave, shift changes, as per organization policies. Enter revisions to existing staff rotations as required.
- Prepare, code and enter patient data into computer; issue new patient identification number where required and identifies duplicate record problems; correct errors and omissions in patient demographic data.
- Audit printed reports daily and pull positive cases for priority distribution.
- Obtain or clarify missing or questionable information by contacting appropriate areas and enter missing or corrected information into computer system.
- Receive telephone/fax requests for information and handle the request personally or redirects to appropriate individual according to established procedures. Request and prepare computer print-out for delivery to various Agency departments as required.
- Compare duplicated documents and perform merges by either adding or deleting appropriate data.
- Assign correct personal health numbers to requisitions or reports by selecting from pre-established tables. Identify problems relating to physician numbers, verify corrections by telephone and refers to Data Services.
- Maintain manual files such as cards and slides, and perform associated manual clerical duties when necessary. Respond to routine correspondence and verbal enquiries from medical personnel regarding patient information according to established procedures.
- Prepare documents for mailing by labelling and processing through a folder and inserter machine.
- Deliver and pick up documents/slides between sections of Pathology Department.
- Retrieve slides from storage areas as required and delivers to appropriate personnel, fax slide request list to off-site storage facility when necessary.
- Deliver reports to the Mail Room for mailing out.
- Perform other related duties as required.
**What you bring**
Education, Training and Experience
- Grade 12, training as a key punch operator and one year's recent related experience, or an equivalent combination of education, training and experience.
Skills & Knowledge
- Ability to keyboard at 55 w.p.m.
- Ability to deal with others effectively.
- Ability to communicate effectively, both verbally and in writing.
- Ability to meet the physical requirements of the position.
- Ability to organize work.
- Ability to operate related equipment.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
**What we bring**
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth and development.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Perks include access to fitness classes and discounts to 350 BC-wide recreational p
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