Capital & Special Project Assistant

4 weeks ago


Peterborough, Canada Peterborough Housing Corporation Full time

**Permanent Full Time Position**
- Position: Capital & Special Project Assistant
- Classification: AG-8 Union
- Competition#: 20-2023
- Rate of Pay: $25.63 per hour, will annual step increases
- Hours of Work: 35 hours per week
- Location: Peterborough
- Posting Date: August 15, 2023

This is a permanent full-time position within the Operations Division of Peterborough Housing Corporation. The position will report to the Building Asset Manager.

**Position Summary**

The Capital & Special Project Assistant provides administrative and operational support for specific projects within the assigned portfolio in accordance with established policies and procedures. This includes but is not limited to procurement processes, document creation/editing, project site visits, inventory control, bulk purchasing, property notifications, regular communications with internal and external stakeholders, and administrative support as required.

**Responsibilities**
- Coordinating closing and opening dates; tender opening meetings and attendance
- Verify completeness of bids and inclusion of required documentation.
- Prepare tender award documents and obtain relevant documentation from contractor.
- Prepare Change Orders and Addendum to tender packages.
- Conducting project site visits, gathering data, photos, measurements, and other data.
- Monitoring work, ensuring proper completion of work, and suggesting efficiencies.
- Assisting in inventory control, purchasing supplies and materials where necessary,
- Consolidating and implementing best practices with respect to resources.
- Provide information to tenants through in-person information sessions and written notices.
- Promoting and supporting a culture of health and safety.
- Assisting with project budgets by monitoring spending and providing cost analysis support
- Organizing documents pertaining to projects, such as proposals, contracts, and reports
- Preparing reports to management on the status of projects.

**Qualifications**
- Minimum 3 years year experience in a role that demonstrates the command of the skill factors required to perform the role.
- Understanding of Housing Services Act and related regulations
- Understanding of the Building Code and Occupational Health & Safety Act of Ontario.
- Understanding of project management practices, procurement processes, building codes, municipal by-laws, and contract administrations.
- Excellent communication and interpersonal skills to deal effectively with residents, vendors/suppliers/contractors, community partners and other staff members.
- Valid driver’s license and be insurable.
- Police and Vulnerable Sector check required.
- “CONFIDENTIAL - Capital & Special Project Assistant 26-2023”
- Director Corporate Services
- Peterborough Housing Corporation, 526 McDonnel Street, Peterborough, Ontario, K9H 0A6
- fax (705) 742-1404

Peterborough Housing Corporation is an equal opportunity employer. Accommodation will be provided in accordance with the Ontario Human Rights Code.

**Salary**: From $25.63 per hour

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Peterborough, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 2023-08-29



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