Secretary

**This position is a casual position of approximately 10 hours per month.**

**Overall Mandate**:
The Secretary shall perform all duties usually pertaining to such office and such additional duties as the Board of Directors prescribe and direct.

**Core Competencies Supporting the Overall Mandate**:
**Leadership**:

- To assess best practices for record keeping and communicate any ideas.

**Communication**:

- Dispense the details of meeting times and places for general meetings, events, and functions.

**Organization**:

- The Secretary shall attend and keep an accurate record of the proceedings at the Annual Meeting and all special meetings of the Norfolk Federation of Agriculture, and of the Board of Directors, and Executive Committee.

**Problem Solving**:

- Set up secretary systems that are transparent, accessible, and easy to transfer over to the next person

**Job Duties and Responsibilities**:

- Take minutes and distribute
- Work with the president to draft agendas
- At the request of the Board;
- book meeting spaces, meals, guest speakers.
- Send out communications (ie. Scholarships, Community donations)
- Receive and share communications on behalf of the NFA
- Provide a secretary’s report at each meeting to provide updates and answer questions
- Manage the storage of electronic files (Minutes, documents, etc.)

**Accountability**:
To ensure accuracy in reporting on all minutes and records with timely disbursement of such documents for all interested parties.

**Education and Experience**:

- Business Administration

**Key Knowledge, Skills and Abilities**:

- Meeting minutes documentation
- Finance administration
- Organization of documents and filing

**Job Type**: Casual

**Salary**: $20.00 per hour

Ability to commute/relocate:

- Simcoe, ON N3Y 4K3: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)