Administrative Receptionist

**Job Title**: Administrative Receptionist - **Non-Union**

**Reports to**:Finance Manager **Weekly Hours**:35 hrs / week

**Department**:Finance

**Wage Level**:$22.46 / hour

**Position Summary**:
Reporting directly to the Finance Manager, the Administrative Receptionist is accountable for ensuring the information and service needs of clients/residents who phone or visit in person are accommodated promptly and courteously and providing other clerical/administrative support as required.

**Key Responsibilities**:
Answers incoming calls, screens calls, determines appropriate referral from information provided, connects calls to correct referral, and forwards to voice mail or takes messages when unable to make contact with the referral;
Answers routine questions over the telephone and in person concerning municipal operations and enter information into
CityWide as required for tracking purposes;
Types a variety of documents from copy, rough draft and/or previously prepared data;
Sorts and opens mail, date stamps, Laserfiche and file electronically, and distributes the same;
Maintains data bases and spreadsheets as assigned;
Creates files for the paper and electronic filing system;
Reception coverage during evening meetings;
Assist the Municipality in providing emergency services. Duties assigned during an emergency may differ from regular duties;
Performs other related duties as assigned.

**Knowledge Skills and abilities**:
A certificate from a secretarial or administrative program is preferred;
1-2 years’ experience as office clerk or other clerical position;
Ability to take initiative, work cooperatively and maintain confidentiality;
Strong time management skills with proven ability to multitask;
Strong organizational skills with superior attention to detail;
Strong verbal and written communication skill;
**RM of Springfield**

**Attention: Human Resources Department**
**“Administrative Receptionist”**
**Box 219, Oakbank MB R0E 1J0**

**Phone: 204 444-3321 Fax: 204 444-2137**

**Salary**: From $22.46 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Life insurance

Schedule:

- Day shift
- Monday to Friday
- Overtime

Ability to commute/relocate:

- Oakbank, MB R0E 1J0: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

Shift availability:

- Day Shift (required)

Work Location: In person