Administrative Assistant

Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- Experience: 1 to less than 7 months
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Plan, develop and implement recruitment strategies
- Manage training and development strategies
- Establish and implement policies and procedures
- Advise senior management
**Computer and technology knowledge**:

- Google Docs
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
- MS Outlook
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Large caseload
**Personal suitability**:

- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
- Time management
- Work Term: Permanent
- Work Language: English
- Hours: 35 to 40 hours per week