Project Assistant

6 days ago

Toronto, Canada Alstom Full time

Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the On-Corridor Works project, and we are hiring for hundreds of roles. The GO Expansion scope : new electric locomotives, fleet upgrades, train control systems, network electrification, signalling, telecommunications and digital systems, maintenance, and much more

Purpose of the Job

As the Project Assistant of the Project Management team, you will ensure a range of communications

with Project Management and external stakeholders. You will be involved in facilitating positive working

relationships in the delivery of important administrative tasks and services.

A good knowledge of railway environment and project organization will help you to successfully fulfil

your responsibilities.

Organisation Structure

Reports to the RER Vehicle Supplier Project Director

Network & Links (Stakeholders)

The VS project team, including E-Locos team in Europe and Modifications team in North-America

The E&M project teams

Other Alstom Participation Units part of the project

Partners CJV and O&M

ONxpress consortium representatives

Customer and suppliers

**Responsibilities**:
Works autonomously in coordinating, managing and prioritizing the day-to-day Administrative activities for the Project Director and the project team such as:

- Complex travel arrangements and itineraries for project management team members and visiting VIP guests and groups.
- Letter of Invitation for incoming staff (if any)
- Receiving & archiving incoming post mails
- Formatting & printing outgoing mails
- Managing office allocations / project directory / project organization chart updates
- Book meeting rooms
- Check and validate incoming invoices related to office purchase
- Purchase Requests for office stationaries
- serve as the primary point of contact for the Project Director and his core team members, take action as appropriate, summarize, prepare background documents and responses as necessary.
- support preparation of presentations on request from Project Director and support project event preparation
- manage and keep up-to-date project documentation in the VS Sharepoint
- facilitate visits for project participants coming temporarily in Toronto

Educational Requirements

Baccalaureate degree is the minimum required.

Desired Knowledge / Experience

Knowledgeable in all standard office tools (Excel, word, mpp, ppt, outlook, SharePoint,.)

English is mandatory. French is desireable.

Behavioural Skills / Competencies

Efficient

Organized

Excellent Communication skills. Transparency. Ethical behaviour.

Autonomous and Capable of initiatives.

Resilience. Eager to learn

Team player

Job Location

Toronto (ONxpress office in Adelaide St)

Hours of Work

According to the project working times

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility.

That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility,

making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture,

where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options

across functions and geographic locations. Are you ready to join a truly international community of great people on a

challenging journey with a tangible impact and purpose?

**Equal opportunity statement**:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our

employees are encouraged to reach their full potential, and individual differences are valued and respected. All

qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation,

gender identity, age, national origin, disability status, or any other characteristic protected by local law.

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