Finance - Payroll and Benefits Specialist

7 months ago

Edmonton, Canada F12.net Full time

**Who We Are**:
F12 was built by uniting IT consulting firms from across Canada around a common vision - to combat risk and complexity by continuously crafting business technology platforms that empower business leaders to focus and thrive. We aim to elevate IT conversations (from ingredients to outcomes) and deliver fully designed solutions where there are no bad options.

**General Description**:
Look no further if you seek the fast lane into an IT career or wish to supercharge your professional development. You will collaborate with a diverse team and gain exposure to technology services in scores of businesses; your resume will become rich with experience and accomplishments. F12 is on a mission to elevate our employees. We are doing this by building and retaining an elite team of IT professionals equipped to deliver unmatched service to Canadian business leaders and their teams. We value humble service, self-improvement, hard work, and we are looking for like-minded-minded individuals to join us on our journey.

**The Purpose**: The Payroll and Benefits Specialist is an integral part of the Finance team and serves a critical role for the organization. With a focus on precision and efficiency, this role is dedicated to executing F12’s payroll and benefits functions with excellence. By fostering collaboration with both Finance and People & Development (P&D) team members, the Payroll and Benefits Specialist upholds F12’s Networker Value Proposition by ensuring that internal clients receive exceptional support in all aspects of payroll and benefits administration. By maintaining up to date knowledge of regulatory requirements and industry best practices, this role mitigates risks, enhances operational efficiencies and ultimately contributes to a positive employee experience.
Please note that this position is a 1-year contract covering a maternity leave.

**Responsibilities**:
Payroll Processing
- Responsible for accurately processing semi-monthly payroll earnings and adjustments for all employees via Dayforce
- Handle payroll deductions, adjustments, expenses, and other relevant transactions
- Responsible for issuing ROEs as required
- Calculate and submit monthly WSIB/WCB remittances
- Assist with year-end processing and preparation of T4s
- Stays up to date on legislative changes in each Province as well as nationally and updates initiatives accordingly
- Proactively identify opportunities to improve payroll processes, ensuring efficiency and accuracy
- Ensure all updates regarding payroll are effectively and clearly communicated
- Respond to any collections, garnishment holders and/or Service Canada enquiries as required
- Collaborate with P&D to handle terminations, leave payments and top-ups

Benefits and Total Rewards
- Responsible for benefits administration for programs, including but not limited to, RRSP, group health insurance, HSA, EAP
- Manages claims process for WorkSafeBC, WCB Alberta, and WSIB Ontario as needed, ensuring timely and accurate submissions and compliance with regulatory requirements
- Assists with management of government grant programs and other funding opportunities, such as hiring incentives, training grants, etc. and ensures compliance to any training programs
- Acts as a liaison with benefit plan providers and other vendors to negotiate contracts, handle benefit renewals, resolve issues and stay informed about industry trends and best practices to optimize benefits offerings
- Maintains accurate reporting and records of employee benefit elections, coverage levels, eligibility status across all benefit and payroll platforms
- Handles all Health Spending Account and RRSP requests, reimbursements, and remittances
- Provide new hires with benefits orientation during onboarding process by communicating options, enrollment procedures, etc

HRIS Management and Team Support
- Process status change adjustments for internal staff via Dayforce system
- Work closely with P&D team to manage the HRIS and employee folders
- Address inquiries, concerns and requests related to payroll & benefits in timely and polite manner
- Manage employee work permits and assist P&D team with PNP, ONIP, and immigration requests, ensuring compliance with regulations
- Prepare material for any audits as required
- Generate reporting and KPI tracking for Finance team, P&D and/or senior leaders, providing insights into payroll expenditures or other trends
- Revered as a strategic business partner, you provide sage advice and clear communication to employees, leaders, and other team members to ensure payroll/HR best practices are being consistently followed
- Uphold the utmost ethical, legal and privacy standards; safeguarding sensitive information and maintaining confidentiality at all times
- Responsive and open to feedback, actively collaborates with other team members to enhance processes and deliverables
- Adjust to evolving business needs and willing to support the Finance and P&D team with additiona

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