Project Document Controller

2 months ago

SaintBrunodeMontarville, Canada ALSTOM Full time

Req ID:419441

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide.

**Job Objectives**:

- Manage deliverables and basic information on the Electronic Document Management System (EDMS)
- Transmit documents to the team
- Update the internal document database
- Manage various document control logs/templates and provide weekly status updates
- Responsible for other administrative tasks

**Main Responsibilities**:

- Manage daily tasks for project documentation control administration
- Manage digital documents in SharePoint and other document management systems
- Coordinate internal communication and document distribution control
- Prepare project documents (paper and electronic copies, quality check)
- Verify the coding used by the entity and subcontractors
- Process internal document control requests, retrieve corresponding documents from databases
- Ensure team members adhere to document control principles
- Prepare metadata sheets in Excel for bulk information download

**Core Competencies**:

- Knowledge of document management standards and processes
- Ability to use document management software such as SharePoint, etc.
- Advanced Excel skills and managing large volumes of data (understanding basic Excel formulas, using pivot tables, general search function, filtering and sorting data, creating charts and tables)

**Interpersonal Skills**:

- Must be able to communicate with a variety of people with different technical levels and educational backgrounds
- Must be detail-oriented and highly organized
- Must have a positive attitude, capable of consistently producing accurate results and meeting deadlines
- Proven accuracy, reliability, and completeness in completing tasks

**Educational Qualifications and Requirements**:

- A bachelor's degree or a two to three-year college program in archival studies, information science, library science or a combination of education, training, and experience
- Experience with the Microsoft Office suite is required.

Alstom is a global company where our people vision and values embrace Diversity and Inclusion (D&I). Wherever we operate and across all our businesses, we want to create an inclusive culture in which diversity is welcomed and appreciated. By bringing together people from diverse backgrounds and giving everyone the opportunity to contribute with their knowledge, skills, experiences and perspectives, we also generate value for Alstom and its stakeholders.

Employment at Alstom is based solely on a person's merit and qualifications directly related to professional competence. Alstom does not discriminate against any employee or applicant because of race, creed, colour, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law.

It is Alstom's policy to comply with all applicable national, state and local laws pertaining to non-discrimination and equal opportunity. The Company's Equal Employment Opportunity (EEO) policy, as well as its affirmative action obligations, includes the full and complete support of the Company. Because it's just the right thing to do. We hope you think so, too.

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