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Central Stores Attendant

1 month ago

Kelowna, Canada Okanagan College Full time

Position Information

**Position Number**
- P00206**Position Title**
- Central Stores Attendant (On-Call)**Division/Portfolio**
- Facilities Management**Department/Program**
- Facilities Administration**Location**
- Kelowna**Other Flexible Work Options**

**Your Opportunity**
- Under the general supervision of the Supervisor, Central Stores, receives and verifies all shipments for Central Stores and Campus Stores, enters required information on the respective computer systems, generates price labels, arranges dispersals to the appropriate departments or destinations including regional campus deliveries, determines and prepares returns to suppliers, expedites order deliveries and return shipments, organizes and maintains the receiving and storage areas for Central Stores and Campus Stores by maintaining inventories and files, sorting and processing mail and initiating Requests to Purchase for required products and supplies. Performs other related duties as required.**Functions and Duties**
- 1. Receives Central Stores and, as required, Campus Stores shipments and arranges dispersals after verifying delivery to ensure correct, undamaged and complete goods received by:
- ensuring shipments correspond to packing slips;
- matching packing slips against invoices/purchase orders;
- calculating proper mark-ups;
- loading packing slip or invoice information on the Banner computer system or Campus Stores Ratex system as required;
- reporting shipment discrepancies to publishers/distributors;
- completing packing slips and sorting items to be delivered to other departments or destinations;
- maintaining log and verifying accuracy of collect shipments.
- 2. Determines and prepares returns to suppliers by:
- reviewing out-of-print/inactive stock lists to determine goods to be returned;
- entering returns information on the Banner or Ratex computer system as applicable;
- generating chargeback forms/packing slips;
- preparing shipments for return;
- completing necessary freight/customs broker forms;
- arranging shipment pick-up.
- 3. Expedites order deliveries and return shipments by:
- contacting suppliers to inquire and resolve issues related to damage, delivery of outstanding items/orders or receipt of credit;
- answering departmental queries concerning status of orders;
- advising end-users of anticipated delivery time.
- 4. Prepares special shipments such as hazardous materials according to WHMIS and Dangerous Goods Regulations, including placarding and preparing waybills.- 5. Delivers materials, equipment and supplies to the appropriate destinations, including regional campuses and completes corresponding delivery slips.- 6. Organizes and maintains Central Stores and Campus Stores receiving and storage areas as required by:
- controlling placement of shipments to ensure accessibility and safety;
- maintaining receiving areas in a neat and orderly manner.
- 7. Sorts and delivers incoming mail; operates the postage machine and arranges dispersal of outgoing mail.- 8. Books College vehicles; arranges for vehicle servicing and repair; maintains a database to track charge-backs and produce reports.- 9. Maintains a warehouse inventory for Central Stores and Campus Stores, including regular physical counts of equipment and materials; updates corresponding records and databases; produces reports; arranges and maintains tagging of equipment and supplies.- 10. Assists with the disposal of equipment and supplies classified as surplus including appraising goods, arranging for pick up, and recording goods sold.- 11. Performs other related duties as required such as:
- maintaining and ordering Campus Stores stationary supplies;
- preparing invoices for payment;
- bar-coding and scanning of packing slips, delivery slips and other correspondence to the document library;
- filing invoices, packing slips, chargeback forms, credit memos, and forms.

**Education and Experience**
- Completion of Grade 12 or equivalent. Over 6 months and up to and including 1 year related stores/warehousing experience. WHMIS training. Certification in Transportation of Dangerous Goods. Valid BC Class 5 driver’s license. Lift truck certification. Must be able to operate a 1-ton Van.**Skills and Abilities**
- Excellent interpersonal skills and judgment
- Strong customer service skills with ability to deal tactfully and diplomatically with internal and external contacts
- Responsive to and capable of providing timely communication on all issues of consequence
- Ability to work effectively both independently and as part of a team with an aptitude for working in a collegial and collaborative environment
- Ability to monitor, recommend and take action on issues that may have operational implications
- Strong written and verbal communication skills
- Creative problem solver
- Must be flexible and able to manage a high work volume and conflicting priorities in order to meet deadlines
- Excellent computer skills with proficiency using Microsoft Office, SCT ban