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Licensing Officer
4 weeks ago
Human Resources Division, Haldimand County Administration Building
53 Thorburn Street South, Cayuga ON N0A lE0
**_VACANCY POSTING
- **
**_POSTING #: CUPE-2023-04 _**
**_Posting Period: January 11 - 17, 2023_**_ _
**_EMPLOYEE GROUP: CUPE LOCAL 4700 (Haldimand) _**
**_POSITION STATUS: Permanent Full-Time _**
**_Hours worked per week: 35 _**
**_Position: Licensing Officer _**
**_Grade: 5 _**
**_Wage Range: $23.384 - $27.070 / hr (January 2023) _**
**_Department / Division: Corporate & Social Services, _**
**_Customer Experience & Communications _**
**_Location: Cayuga, ON
- **
**PURPOSE OF POSITION**:
Reporting to the Supervisor, Customer Experience & Communications, the incumbent will
- be responsible for coordinating and implementing the business licensing function for the County, acting as a primary
resource for all licensing issues,
- act as Deputy Issuer of Marriage Licences for the County,
- coordinate the solemnization of civil marriages,
- administer the processing of Parking Tickets issued by County By-Law Enforcement Officers,
- provide back-up to the Customer Service Representatives at the Haldimand County Administration Building, as
required,
- assist with the Municipal Election as required
**EDUCATION & EXPERIENCE**:
- High School Grade 12 graduation, plus an additional programme of over one and up to two years, or equivalent
PLUS
- Over one year, up to and including two years, including previous related work experience and time in the position
to be familiar with the scope and responsibilities of the position.
Or equivalent to that combination.
**KNOWLEDGE & SKILLS REQUIRED**:
- excellent understanding of by-laws and legislation relative to responsibilities
- proven record keeping skills (both hard copy and electronic files)
- strong interpersonal skills
- strong financial and writing skills
- valid driver’s licence, as travel is required***
**COMPUTER EXPERTISE**:
Level 3 - The incumbent must possess introductory and intermediate level computer skills scored at 65% or higher for
Outlook and at least one of Word / Excel / PowerPoint to ensure their:
2
Human Resources Division, Haldimand County Administration Building
53 Thorburn Street South, Cayuga ON N0A lE0
- use Internet for research,
- file management,
- and/or require introductory to intermediate knowledge of department or division-specific software to accomplish
job tasks.
**_Accountabilities / Tasks _**
**Include, but are not limited to the following:
**Business Licensing**:
- Develop business licensing by-laws; review and update as required.
- Interpret licensing by-laws to respond to questions from agencies, public and staff.
- Research and prepare proposed licence fees for inclusion in Annual User Fee By-law.
- Maintain filing system of all licences.
- Provide annual notice to all licensees of licensing renewal requirements and current agency contact information.
- Liaise with contracted service provider for issuance of Kennel Licences, advising of lapsed licences for follow up.
- Liaise with the County By-Law Enforcement Unit to monitor ongoing compliance with the licensing by-laws.
- Liaise with the County Solicitor to exchange information, to obtain a legal opinion, when / if:
- required and monitor pending litigation.
- In conjunction with the County Solicitor and By-Law Enforcement Unit, collate documents for legal action for non
compliance with by-law.
requirements of the by-law.
- Coordinate and attend meetings with agencies involved in the licensing process, preparing agenda and
recording minutes of meetings.
- Maintain the confidentiality of the information provided by applicants in accordance with the Municipal Freedom
of Information and Protection of Privacy legislation which may contain criminal record information.
- Review Licence accounts in general ledger to ensure entries are allocated to correct accounts.
- .
**Lottery Licences**:
- Interpret Alcohol and Gaming Commission of Ontario’s (AGCO) Manual of Regulations and Directives pertaining
to lottery licence issuance and reporting as primary resource for all licensing inquires.
- Maintain and audit all lottery license files including reports, banking information and correspondence, as required
by the AGCO, working with licensee when action is required to correct banking procedures.
- Ensure proceeds are identified as being used in accordance with licence, following up with licensee for corrective
action.
- Follow up on outstanding and delinquent lottery reports to ensure compliance with regulations of AGCO.
- Provide notice to all agencies and relevant staff of AGCO changes to licensing, conducting training session with
staff and licensees as required.
**Marriage Act**:
- Provide Notice of any Regulated changes to the Act to ensure relevant staff are updated.
- Provide training periodically, to employees who issue Marriage Licences.
- Coordinate and solemnize civil marriages that take place at the County facilities including co
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