Office / Shipping Administrator

4 months ago

Amherst, Canada Wonderbrands Full time

Job Posting:
Wonderbrands is a leading North American bakery company with a specialized focus across key bakery categories, including breads & rolls; alternatives breads, and others. We are the makers of Wonder®Bread, Country Harvest®, D'Italiano®, Gadoua®, and Casa Mendosa tortillas. We bake our products in 13 facilities across Canada, conducting our business with integrity, contributing to our communities, and fostering a respectful culture. We are building a culture of success here, and it depends on our people striving for greatness and having the courage and commitment to getting better every day.

Wonderbrands - Amherst NS Canada

SHIFT: Mon-Friday; 8:00am - 4:30pm

**Summary**

**The Office/Shipping Administartor is a self-starter, proactive, results-oriented individual with excellent organizational and communication skills who will **provide outstanding support to the Leadership Team, reporting to the Bakery Manager

**Primary Responsibilities**
- Support operations staff with SAP troubleshooting, closing work orders, process orders or other admin functions.
- Provide vacation support to other staff members. Backfill tasks related to Payroll, SAP, Material ordering, Backup Production Scheduling.
- Maintain and organize SAP related documentation and ensure proper completion by operations team.
- Support recruitment and hiring for all hourly vacancies by coordinating interview schedules, and completing the required background checks and physical testing to set up new hires.
- Maintain and update the communication board(s) with the most recent and relevant information.
- Coordinate facility special events and activities.
- Consolidate uniform and bread orders.
- Coordinate functional logistics staff internally to facilitate land based freight movements, both inbound and outbound from port; communicate shipping schedules, orders and meeting deadlines
- Review orders and available inventory
- Process order changes/cancellations
- Determine the most efficient and economical method of shipping
- Create shipping paperwork and schedule loads
- Coordinate returns and reconcile inventory counts
- Follow established policies, procedures and objectives
- Scheduling shipments and planning logistics
- Preparing paperwork for shipments
- Create & review invoices
- Checking orders for accuracy
- Tracking and updating the status of shipments
- Troubleshooting shipping issues

**Required Experience**
- Minimum of a High School Diploma / Post-Secondary education an asset.
- SAP Experience an asset
- Knowledge of MS Office (Outlook, Word, Excel, PowerPoint) an asset
- Math skills & Computer skills
- Excellent organizational skills
- Strong communication skills, ability to speak to/work with all levels within an organization
- Highly developed attention to detail
- Strong multitasking skills
- Strong problem-solving skills
- Excellent time management skills
- Thoroughness and careful attention to detail
- Ability to comprehend and interpret instructions, short correspondence, and ask clarifying questions to ensure understanding
- High level of maturity, good judgement, and the ability to deal with confidential information
- Ability to work under pressure and meet short deadlines with a calm manner
- A talent for multi-tasking and the ability to work in a fast-paced environment
- A Team Player with a positive attitude that takes pride in their work

**Core Competencies**
- **
Customer and Product Centricity -** Responds to the needs of both internal and external customers in a timely and courteous manner, showing a sense of urgency; always keeping our products front and centre.
- ** Flexibility, Agility, Adaptability -** Adapts to changes; changes strategy in response to new information; responds appropriately and quickly without having all parameters defined; demonstrate tolerance for speed and uncertainty.
- ** Teamwork and Collaboration -** Uses appropriate interpersonal styles and methods of communication to gain agreement or acceptance of a plan or activity. Is effective in building constructive relationships; uses tact; interacts with others in an open, friendly manner, encourages collaboration.
- ** Passion for Excellence** - Always looks for ways to improve effectiveness or efficiency, making recommendation to increase productivity in quality of work; develops innovative solutions, challenges the status quo. To be the best, never compromising.
- ** Drives Execution** - Takes risks, learn from their mistakes, builds trust and is a role model to others. Has a “hands-on” style; is aggressive in achieving desired results.

**#IND1

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