Advisor, Governance

6 days ago

Ottawa, Canada Federation of Canadian Municipalities Full time

The Federation of Canadian Municipalities (FCM) is the national voice of municipal governments, representing the interests of cities and communities with the federal government.

**Position**

**Advisor, Governance & Planning**

**Department**

**Growth & Development - PGP**

**Classification**

**Level 6**

**Salary**

**Our salaries generally range from $80,500 - $91,500, and are based on qualifications and experience**

**Languages**

**English required, French is an asset**

**Term**

**Permanent Full-Time**

**Location**

**Hybrid (Ottawa)**

**Why GMF is the place for you**

At GMF, we empower our people to create change where it has the most impact - municipalities. GMF is a $1.6 billion permanent endowment from the Government of Canada, managed at arm's length, making it nimble and available for higher-risk, higher-impact initiatives. A further $530M investment into GMF to support the National Adaptation Strategy was announced in November 2022. Our team is committed to helping local governments switch to sustainable practices faster. GMF is the cornerstone program of the Federation of Canadian Municipalities (FCM).

Our unique mix of funding, resources, and training gives municipalities the tools they need to build resiliency — and create better lives for Canadians. Through GMF, municipalities have reduced carbon emissions; built better transportation assets; constructed efficient and resilient buildings; diverted waste from landfill; made previously unusable land available for development; and improved soil and water quality.

**You in this role**:

- The GMF Governance Team is a small team of experts organizing and leading the operations of the GMF Council and collaboration with the FCM Governance Team..- Reporting to the Senior Manager, Governance and Performance, The Advisor, Governance and Planning, leads the GMF governance Team and manages governance processes related to the Green Municipal Fund (GMF). The Advisor works closely with Senior Leadership of GMF on governance-related policies and procedures, as well as the recruitment, training, and support for GMF Council and committee members.- In addition, the Advisor oversees and monitors governance operations and GMF Council’s annual agenda and meetings as required for the effective delivery of GMF programming. Support for effective governance includes managing projects and processes to ensure effective and efficient departmental engagement in and alignment with organization-wide strategic planning, annual planning, monitoring, and reporting processes.The Advisor oversees the development and execution of governance-related policies and procedures in line with FCM-Canada funding agreements, and leads the recruitment, training, and support for GMF Council and Committee members.

The work at FCM includes FCM becoming an even more member-driven organization that balances the realization of its goals with a people-centered approach. The incumbent embodies FCM’s commitment to being a healthy, diverse, inclusive, and anti-racist organization. As a member of the team, the advisor works in a manner that embraces these values, the corporate culture and the passion for FCM’s mandate.

**What you’ll be doing**:
**Governance**
- Manages the preparation and execution of monthly GMF Council meetings including the preparation of agendas and supporting documents with input from senior leadership and the GMF Managing Director. This includes developing shadow agendas and briefing materials for GMF Council Chair.
- Ensures technological readiness for online and in-person meetings including video conferencing, audio-visual services, simultaneous interpretation, and meeting recordings.
- Coordinates the annual nomination and renewal process of GMF Council and committee members, including monitoring member terms, calling for nominations by communicating with key stakeholders, receiving nominations, and preparing memos for approval at FCM Executive Committee.
- Under the direction of the Senior Manager and Director’s Office, organizes the process to measure performance of GMF Council and committee members (i.e., attendance and effectiveness) and produces timely reports to be presented for input into GMF’s overall performance assessment.
- Ensures that members of the governing bodies as well as FCM staff are informed on policies adopted by GMF Council and committees, including liaising between the parties and communicating appropriate information.
- Participates as required in cross-functional team projects for GMF or FCM-wide initiatives.
- Maintains and advances a strong and effective connection between GMF Council and the FCM Board Executive.
- Responsible for delivering Governance Committee meetings, including the creation of strategic agendas, the committee’s annual workplan, and background documents.
- Ensures GMF Council operates in compliance with applicable policies, by-laws, and the Funding Agreement.

**Planning**
- Organizes planning and pe

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