Administrative Assistant

2 weeks ago

Prince George, Canada Williams Petroleum Full time

Reporting to the _**Administration Supervisor, **_the **Administrative Assistant **is responsible for the accounting administration, bookkeeping, and tracking of time entry and premium payments.

**Why work at Williams Petroleum?**
- Competitive compensation, annual incentive program and overtime eligible
- Employer paid benefits: health, dental, health care spending account, personal spending account (health and fitness) & more.
- RRSP program
- Paid vacation.
- Employee and family assistance program
- Apprenticeship & education reimbursement program
- Career progression with an industry leading team of experts
- Company/Personal safety program
- Employee discounts

**What will you be doing?**
- Compile, verify and investigate to ensure information is correct and inputted into the appropriate data bases for work time for field employees; and travel time correlates with billed work time for customers.
- Reception - both over the phone and in person
- Review and approve all work orders for invoicing. Data entry of work orders into Service CEO to create invoices.
- Invoicing - complete work orders, create invoices, send invoices to customers or input into various customer portals and export invoices to Sage.
- Act as a liaison between office, field, and warehouse staff in coordinating paper flow processes
- Verify at Health and Safety paperwork is completed in a timely manner.
- Assist with Accounts Payable and other administrative duties as required.

**Are you qualified?**
- Business, Accounting or Office Administration diploma.
- 3 - 5 years’ experience in the electrical or downstream petroleum industry.
- Proficient in Q&A computer database, Microsoft Suite, Simply Accounting and SAP.
- Proficient problem-solving skills with attention to detail.
- Strong time management skills and the capacity to work within specific deadlines.

**Diversity, Inclusion & Belonging - Statement**

At Williams Petroleum we care about the lives of our employees, customers, and partners. This includes their whole selves and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse populations and backgrounds, where everyone can do their best work. In our world of construction and maintenance, it takes time to build infrastructure, this is our foundation to build on inclusion and belonging at Williams Petroleum.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- RRSP match
- Tuition reimbursement
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay
- Overtime pay

Work Location: One location

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