Work Control

4 weeks ago

Regina, Canada University of Regina Full time

Faculty/Department Facilities Management Unit Facilities Mgt - Administration Support Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

Get ready to be at the heart of the action As the backbone of our Facilities Management team, you’ll be the go-to person for both emergency crises and day-to-day operations. Your mission? To ensure seamless processing of service requests and provide crucial administrative support to our cutting-edge Computerized Maintenance Management System.

Reporting to the Systems Manager, this position is responsible for
- Processing emergency and non-emergency service requests for Facilities Management.
- Along with the Systems Manager, Work Control staff oversee the maintenance, functionality, and data integrity of the FAMIS software system, including but not limited to assisting in the training of FAMIS users, managing and prioritizing work-flow, handling inventory control, etc.
- Primary point of contact for the University community who require the services, advice, or expertise of Facilities Management.
- Responds to all service requests that pass through the Work Control Centre for vetting and quality assurance purposes.
- **Plus More**:Be ready to take on additional related tasks as assigned - your role is dynamic and essential to our success

**Why Join Us?**

At the University of Regina, we’re more than just a campus - we’re a community

Join our team and enjoy:

- **Meaningful Impact**:Your work directly contributes to creating a better environment for students, faculty, and staff.
- **Professional Growth**:We support your development, offering opportunities for advancement and learning.
- **Work-Life Balance**: We value your well-being and know your personal life is most important
- **Dynamic and Inclusive Workplace**:We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- **Innovation Culture**:We encourage fresh ideas and innovative thinking.
- **Competitive Compensation**: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more

Join us in the heart of Facilities Management, where every day brings new challenges and opportunities to make a real impact

Position Requirements

**Position Requirements Section**:

- Grade 12 supplemented by the successful completion of a recognized business course
- Three years of related experience. Combination of education and experience may be considered.

**Skills That Will Ensure Your Success in the Role**:

- Knowledge and skill in operating a wide variety of complex databases such as Banner and FAMIS or equivalent experience with maintenance management reporting database systems is an asset.
- Knowledge of University policies and procedures.
- Ability to create, compose and edit written materials.
- Ability to understand and execute oral and written instructions.
- Ability to communicate effectively, both orally and in writing.
- Strong interpersonal skills to establish and maintain cooperative working relationships with staff, the general public, external consultants, contractors, and vendors.
- Ability to respond to unusual and stressful situations in a calm and logical manner.
- Ability to work independently with mínimal supervision.
- Ability to maintain confidentiality of records and information.
- Ability to make informed, independent decisions in a high-volume, past-paced environment.
- Ability to organize multiple tasks and meet deadlines while maintaining accuracy and attention to detail.
- Experience in records management and tracking of information.
- Ability to deliver excellent customer service.
- Ability to understand and comply with University health and safety requirements, Saskatchewan Occupational Health and Safety Regulations, and all safe work procedures and practices applicable to the position.
- Ability to identify and report unsafe acts, workplace hazards, and incidents that result (or could result) in injury, illness, or environmental damage.
- Ability to work and encourage other to work and act safely.

Physical Demands

May be required to work overtime and weekends; may be required to work various shifts. Work is normally performed in a typical interior/office work environment. Work environment also involves high pressure situations, often involving potential damage to property and/or harm to individuals.

Pay Grade CUPE Phase 4 Salary Range $43,388.80 - $58,604.00 Status Term Work Hours

8am - 4:30 pm with a one hour lunch break noon - 1pm.

Monday to Friday

Duration (if Term/Temporary) 4 months (with possibility of extension or becoming perma

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