Executive Assistant to The Vice President, Research

5 months ago

Inuvik, Canada Government of the Northwest Territories Full time

**Limited Competition**:
This job opening is limited to residents living within the boundaries of the Beaufort Delta Region.

**Department Information**:
Aurora College's mission is to demonstrate leadership in the delivery of relevant and meaningful education and research rooted in strong connections to Northern land, tradition, community and people.

**Job Information**:
The Executive Assistant is located in Inuvik and reports to the Vice President, Research. The incumbent performs a full range of senior administrative and confidential administrative services to the Vice President, Research and the entire Research Division including regional research centres and research program managers

The incumbent is responsible for managing and coordinating the final preparation of divisional reports, briefing notes, letters, publications and documents related to all areas within the Research Division including research administration, research committees, research policy and programs. The incumbent works closely with the Executive Assistant to the President to manage and coordinate HR documentation for the entire Research Division.

The incumbent coordinates and ensures that all written documentation conforms to College, departmental and government formats, procedures and policies. The incumbent prepares and finalizes all written documentation for senior executive approvals.

**KNOWLEDGE, SKILLS AND ABILITIES**
- Knowledge of executive administrative, secretarial and office procedures
- Knowledge and understanding of the organization and structure of the College and knowledge of Northern culture and politics
- Demonstrated oral and written communication skills
- Demonstrated human resource and team working skills
- Proven skills in anticipation of short and long term needs and requirements of the department
- Proven skills in self-motivation and initiative
- Proven ability to be adaptable and flexible

**Typically, the above qualifications would be attained by**:

- Completion of a Secretarial Arts or Office Administration Diploma
- 5-7 years of secretarial administrative experience including three years of departmental secretarial and administrative experience.

**Asset**

Coursework or certification in Microsoft Office and other related software

**GNWT Inquiries**:
Inquiries Only:
Inuvik HR Client Service Centre
Department of Finance
Government of the Northwest Territories
1st FLOOR ALEX MOSES GREENLAND BUILDING
BOX 1869
INUVIK, NT X0E 0T0
Tel (867) 678-8071 Ext 15644
Fax (867) 678-6620

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