Recruitment and Learner Engagement Assistant

2 weeks ago

Vancouver, Canada Vancouver Community College Full time

**Pclass #**
- S9952**Job Summary**

**Who We Are**
- We acknowledge that Vancouver Community College (_
- VCC_
- ) is located on the traditional unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial._
- For over 55 years, VCC has been a leader in innovative, experiential post-secondary learning. We’re one of B.C’s top employers and we are proud to inspire students to discover their passions, gain essential skills, and learn what it takes to succeed in a competitive workforce.- At VCC, we respect and celebrate our differences, and are committed to the work of decolonization, accessibility, and inclusivity for all. Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.-
The Student Recruitment and Learner Engagement Assistant is an integral member of the Recruitment and Learner Engagement Department and is responsible for providing administrative support to the operational activities of the Department. Responsibilities Include providing clerical and administrative support; coordinating meetings; tracking budgets; reconciling purchasing cards; booking facilities; coordinating communications; and supporting operations of the Recruitment and Learner Engagement portfolio.**Job Duties/Responsibilities**
- 1. Provides administrative and clerical support to the department as assigned. Coordinates meetings and provides administrative support for chaired meetings, including preparation and distribution of agenda and supporting materials, attending meetings, preparing, and circulating minutes and taking appropriate follow-up action as required.
- 2. Tracks budgets within the Recruitment and Learner Engagement portfolio as assigned including preparing and recording semi-annual and year-end budget information.
- 3. Reconciles the department purchasing cards monthly; creates and reviews web requisitions for Department purchases.
- 4. Supports the Department by booking facilities, maintaining an inventory of recruitment and office supplies, and ordering and shipping when necessary.
- 5. Liaises with other College areas about student recruitment activities and conversion events and services.
- 6. Coordinates communications with partners concerning the events the Department is involved with and oversees related activities that support events, working closely with internal/external partners.
- 7. Establish and maintain effective working relationships with all members of the College community including administration, faculty, support staff, students, external partners and the public.
- 8. Supports the operations of the Recruitment and Learner Engagement portfolio.
- 9. Performs other duties as required.**Qualifications**

**Education and Experience**
- Completion of Grades 12, supplemented by over 2 years of post secondary education, including courses in office administration.
- Two (2) - 4 years of related office administrative experience including experience providing project support; or an equivalent combination of education, training, and experience.

**Skills and Abilities**
- Demonstrated excellent customer service focus and skills.
- Demonstrated ability to exercise sensitivity, tact, discretion and maintain confidentiality.
- Excellent written and verbal communications skills.
- Ability to think critically, prioritize work, multi-task, and meet deadlines.
- Ability to coordinate events as directed.
- Proven ability to manage multiple tasks and provide project support simultaneously.
- Ability to work independently with minimum supervision and as part of a team.

**Salary Range - Prorated based on FTE**
- PAYGRADE 22 - $1876.73 - $2197.93 bi-weeklyPosting Detail Information

**Employment Group**
- Support Staff (CUPE)**Type of Position**
- Permanent**Employment Type**
- Full Time**Department**
- STUDENT SERVICE CENTRE**Primary Location - This position may require you to work at all VCC locations.**
- Broadway**Is this posting only for internal applicants?**
- No**Position End Date - For Temporary Positions**

**Vacation Blackout Dates**

**Number of Hours per Week**
- 35**Work Schedule - Hours may vary according to the needs of the Department**
- 8:15 am to 4:30 pm**Eligible for Fortnight**
- Yes**Special Instructions to Applicant**
- Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants.**Posting Open Date**
- 08/29/2023**Posting Close Date**
- 09/11/2023**Is this a pooled posting?**
- No

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