Project Coordinator, Technology Services

2 weeks ago

Toronto, Canada City of Toronto Full time

**Job ID**: 34431

**Job Category**:Information & Technology

**Division & Section**:Technology Services, Architecture & Portfolio Delivery

**Work Location**:Metro Hall, 55 John st.

**Job Type & Duration**:Full-time, 1 Permanent, 1 Temporary (12 month) vacancies

**Salary**:$93,500.00 - $119,274.00, TM2014, wage grade 6.5.

**Shift Information**: Monday to Friday, 35 hours per week

**Affiliation**: Non-Union

**Number of Positions Open**: 2

**Posting Period**: 09-Feb-2023 to 23-Feb-2023

The Project Coordinator will provide project leadership and coordination, as well as project and technical delivery to the Portfolio Manager, Project Managers and project teams, supporting medium to large Technology Services initiatives.

**Major Responsibilities**
- Implements detailed plans and recommends policies/procedures regarding program specific requirements.
- Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
- Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
- Supervises the day to day operation of all assigned staff including the scheduling, assigning and reviewing of work. Authorizes and coordinates vacation and overtime requests. Monitors and evaluates staff performance, hears grievances and recommends disciplinary action when necessary.
- Drafts project documentation such as risk/issue management plans/logs, business requirements, project charters, procurement documents, cost tracking, project schedules, communication management plans, reports and presentations.
- Provides direction and guidance to project teams. Coordinates, in working with divisional and client staff, project activities, communication, administration, planning, writing, and monitoring.
- Prepares business cases, feasibility (including economic, organizational, operational, technical impact) studies, project charters/plans, business/functional/technical requirements, design documents, training strategies/plans and user documentation.
- Prepares reports for the Unit Manager, Project Managers and Section Director making recommendations on project decisions, budgets, staffing levels and resource allocation.
- Prepares and monitors project budgets, taking action on issue and risk management pertaining to project expenditures.
- Develops and maintains project schedules using project management systems (such as Microsoft Project, Microsoft Enterprise Project Management, etc.).
- Documents meeting minutes and distributes project communications.
- Implements and maintains project management processes such as issue management, project change management and risk management.
- Facilitates collection of business requirements and builds consensus amongst clients on accomplishment of deliverables.
- Liaises and co-ordinates with internal and external groups on accomplishment of deliverables.
- Assists with the evaluation, selection and recommendation of technical solutions and professional services and manages vendors and contractors in the overall solution delivery process.
- Prepares various formal contractual documents such as Request for Information/ Proposal/Quotation (RFI/P/Q), Statement Of Work (SOW), Memoranda Of Understanding (MOU) and Service Level Agreements (SLA).
- Recruits project delivery staff and/or coordinates recruitment activities for projects.

**Key Qualifications**
- Considerable experience in coordination of Technology Services projects in all stages of project life cycle as per the project charter, scope management plan, risk management plan, issue management process, financial management plan, and scheduling plan.
- Extensive experience preparing or drafting project management plans and documents (e.g. statement of work, project charter, Work Breakdown Structure (WBS), risk management plan, scope document, resource plan, project schedule, Options analysis, financial documents and Request for Information/Request for Quotation/Request for Proposal (RFI/RFQ/RFP).
- Extensive experience working in a shared project management environment using collaborative project management tools and such as Microsoft Enterprise Project Management (EPM) is an asset.
- Considerable experience making presentations and negotiating with stakeholders at all levels
- Experience supervising staff, assigning work, monitoring performance and motivating teams in a matrix based work environment.
- Extensive experience in business and Technology Services analysis to conduct feasibility analysis and produce associated reports and recommendations
- Experience with various project management tools (e.g. Microsoft Project) and methodologies for planning and implementing work packages.
- Experience in procurement processes, including the preparation of Requests for Proposal and Vendor Agreements / Statements of W

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