Associate, Human Resources

3 months ago

Winnipeg, Canada MANITOBA INSTITUTE OF TRADES AND TECHNOLOGY Full time

MITT is a post-secondary institute offering industry-driven, student-focused education in the areas of applied business, design and manufacturing technology, health care, human services, information communication technology, and skilled trades. We provide affordable, timely, skills-based education for learners seeking career entry as well as those looking to acquire relevant, in-demand competencies at any point in life.**Associate, Human Resources**

**Start Date: As Soon As Possible**

**Salary Range: $47,669.38 to $64,493.87**

**Location: 2150 Chevrier Blvd.**

**Monday to Friday, 8:30 am to 4:30 pm (35 hours/week)**

Reporting to the Manager, Human Resources, the Associate, Human Resources, maintains effective administrative systems, procedures, and practices that supports the work of the Human Resources (HR) team. They provide administrative support to the Human Resources team. The HR Associate plans and organizes activities related to HR initiatives such as orientation, learning and development, etc. They carry out responsibilities that contribute to the accomplishment of MITT practices and objectives that will provide employee-oriented, high performance quality, productivity and standards.

**Responsibilities include but are not limited to**:

- Create efficient and effective administrative processes that are user-friendly as it relates to Human Resources and assist in the development and implementation of HRIS programs.
- Assist in the operational activities of all Human Resource department areas. This includes coordination and administrative activities that may assist with recruitment, selection, onboarding, meetings, note taking, minutes, training, development of reports, research and analysis. Coordinate orientation for new hires which includes delivery of new hire orientation sessions when required.
- Maintains up to date knowledge of benefit plans.
- Ensure HR forms are up to date and uploaded on the Intranet for staff use.
- Create forms/templates, letters, and reports as necessary. Update and edit after revisions or a change of formatting.
- Issue Substitute Teacher and Casual Instructor renewal forms and ensure documents are returned. In consultation with Consultant, Talent Acquisition, maintain and update Substitute Instructor list.
- In consultation with Consultant, Talent Acquisition, collect and submit documents for Limited Teaching Permits and submit to the Certification Branch. Ensure Limited Teaching Permits are received on time.
- Enter new employee information, employment status changes, or any other relevant changes and upload employee documents to HRIS system in a timely manner, ensuring collaboration with Payroll department.
- Assist with processing paperwork for leaves, resignations, and terminations.
- Maintain and update databases, lists, and tracking systems (e.g. interview paperwork, performance evaluation tracking,, etc.) This includes but is not limited to: following up with managers for outstanding position profiles and sending out reminders to managers on conducting performance evaluations.
- Create and maintain up-to-date employee personnel files including filing and archiving.
- In collaboration with Manager and/or Consultant, Employee and Labour Relations, maintain and edit Volunteer and Employee Handbooks as needed.
- Maintain office supplies for the department and order accordingly.
- Act as the back-up to HR Consultants when required.

**Required Qualifications and Experience**:

- A combination of related education and experience may be considered._
- Post -secondary education in Business Administration, Human Resource Management or a related field. A combination of education and experience may be considered.
- CPHR designation or working toward the designation is preferred.
- A minimum of two years administrative related experience providing intermediate level administrative support preferably in a Human Resources environment.
- Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint and other software such as Adobe Acrobat DC.
- Experience working with databases and tracking information.
- Experience in drafting and reviewing intermediate to senior level documents
- Experience in creating efficient and effective administrative processes.
- Ability to perform a diverse range of clerical and administrative tasks efficiently with accuracy.

**Conditions of Employment**:

- Legally entitled to work in Canada.
- Successful completion of a Criminal Record check including vulnerable sector and Child Abuse Registry Check.

**_ We are growing; come grow with us. MITT offers a challenging, team-oriented work environment, competitive income and benefits, and opportunities for professional and personal growth and development._**

MITT is committed to providing an inclusive, barrier-free work environment, beginning with the hiring process. We thank all applicants for their interest. Only those applicants selected for an interview will be contacted. If contacted, applic

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