Administrative Assistant
2 months ago
**Competition Number**
- P14967**Posting Title**
- Administrative Assistant**Classification**
- Band 5**Location**
- Saskatchewan Polytechnic Regina Campus**Other Location(s)**
- Saskatchewan Polytechnic Regina Campus**Building**
- Regina Campus, Parkway Building**Other Building**
**Date Posted**
- 02/06/2024**Closing Date**
- 02/14/2024**JIQ #**
**Start Date**
- 02/26/2024**End Date**
**Open Until Filled**
- No**Ongoing**
- Yes**Category of work**
- Full Time**Bargaining Unit**
- Professional Services**Hours of Work**
- Regulated 36 hours (5/4 work pattern)**Salary Range**
- $1695.23 - $2026.27 bi-weekly**Temporary Market Stipend**
**Incumbent**
**Total Assigned days (AC) / Total Hours per biweekly pay**
- Full-Time Equivalent
Monday-Friday 8:00am-4:30pm
5/4 Work pattern**Posting Status**
- Open- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.**Job Duties/Qualifications, Skills and Abilities(QSA)**:
- Job Duties**Job Duties**
- Provide reception and administrative duties for the Early Childhood Education (ECE) program.
- Provide detailed and accurate information to student, public, faculty and agencies about programs, services, procedures, and policies.
- Utilizing various software products generate, format, edit, proofread, and print a variety of materials such as letters, memos, reports, and forms. Experience in Microsoft Teams is considered an asset.
- Develop, manage, and maintain a system for student assignments, attendance, records and communication.
- Provide administrative support to ECE program head and instructors through the development of documents ensuring accuracy, visual identity, and standards.
- Responsible for distribution of documents and information received for the ECE program
- Sort and prioritize incoming mail.
- Collaborate with instructors in the ECE program for maintenance of courses.
- Other assigned clerical duties.
- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**
**Duties**
**Required Qualifications, Skills and Abilities (QSA)**
- A recognized Office Administration certificate or an equivalent combination of education and experience, which must include training and/or experience in minute taking.
- Two years recent and relevant experience performing administrative and clerical work.
- Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
- Knowledge of common office procedures.
- Effective interpersonal skills.
- Effective communication skills.
- Effective organizational skills.
- Effective proofreading skills.
- Ability to work independently under generalized supervision.
- Demonstrates valuing diversity.
**Desired QSA
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