Bookkeeper

2 weeks ago

Ottawa, Canada HelpAge Canada Full time

The **Bookkeeper **is responsible for recording and maintaining in good order the organization's financial transactions, such as purchases, expenses, revenue, invoices and payments. They are also responsible for providing general administrative support to the Finance Manager, and the broader HelpAge Canada team, as it relates to finance and reporting.

**Duties and Responsibilities**:

- Performs all activities related to the accounts payable function including reviewing, coding, and processing payments through online payments in RBC Express, pre-authorized debits, direct deposits and by cheque;
- Performs account receivable functions including invoicing, deposits, collections, and revenue recognition;
- In collaboration with the Program Manager generates all relevant revenue reports from HAC's database (Donor Perfect) for bookkeeping purposes;
- Works effectively across two CRMs to keep both accounting and donor information accurate and up to date: ensures accounting transactions are accurately recorded in both Quickbooks and Donor Perfect;
- Develops templates to support accounting processes and procedures;
- Helps to uphold integrity of record keeping by ensuring that necessary receipts, records, and correspondence are collected and filled;
- Assists in the administration of the payroll and all associated requirements;
- Reconciles all bank and credit accounts monthly to assert the accuracy of transactions;
- Maintains and balances the general ledger in an accurate, complete, and up-to-date manner;
- Assists with the semi-annual SAG payments;
- Maintains an organized electronic folder system;
- In collaboration with the Finance Manager, ensures proper compliance with labor laws, deductions and regulations and may act as the key contact person with government or other regulatory agencies;
- Work jointly with auditors and the Finance Manager during the field work verification process;
- Provides general administrative support for the Finance team;
- Conducts correspondence as requested by the Finance Manager with both internal and external parties for financial related matters;
- Other tasks as delegated by the Finance Manager.

The Bookkeeper may be required, from time to time, to represent or take on the usual duties of the Finance Manager. The Bookkeeper has the benefit of a hybrid work model, balancing work evenly at the HelpAge office and remotely from home.

**Competencies**:
As a busy, and growing organization, the Bookkeeper will join a fast-paced team of committed and passionate staff. The Bookkeeper must demonstrate initiative, be flexible to respond to the needs and priorities of the team, and be willing to embrace new processes as they are developed. We are seeking someone collaborative and resourceful, who brings an analytical approach to their work and is solution oriented - especially in problem solving and in resolving matters of data accuracy. Being consistent and accurate while minimizing errors are key characteristics of this position, in addition to having a good understanding/knowledge of accounting and QuickBooks Online.

**Skills, Knowledge and Experience**:

- Relevant diploma in accounting, business administration or bookkeeping
- 3-5 years bookkeeping experience; equivalent combinations of education and career experience will be considered
- Basic accounting knowledge and understanding of accounting best practices
- Knowledge of the Canadian accounting framework
- Exceptional data entry skills
- High attention to details
- Proficiency in Microsoft Excel and QuickBooks
- Comfortable working with technology, including online databases/ CRMs
- Produce work with high level of accuracy
- Professionalism and organizational skills

**Job Type**: Fixed term contract
Contract length: 12 months

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- QuickBooks: 3 years (preferred)

Work Location: Hybrid remote in Ottawa, ON

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