Manager Administrative Services
2 weeks ago
**Who are we looking for?**
Interior Health is looking for a permanent full time Manager, Administrative Services to join our team in Kelowna, B.C.
**Some of the Benefits of Joining Interior Health**:
- An attractive remuneration package
- Excellent career prospects
- Employer paid training/education
- Employer paid vacation starting at 4 weeks (20 days)
- Medical Service Plan
- Employer paid insurance premiums
- Extended Health & Dental coverage
- Municipal Pension Plan
- Work-life balance
Why Interior Health is a Top 100 BC Employer
The Okanagan's largest and liveliest population centre,
**Kelowna**, is one of Canada's most popular vacation destinations and home of the legendary Ogopogo, the Okanagan’s own version of the Loch Ness Monster. With such a perfect lakeshore community, it is easy to believe that Kelowna is known to some as the Summer City. Summer smiles and glistening water year round will entice you to explore this amazing community. If you enjoy water sports - sailing, house boating, kayaking, windsurfing and fishing - you may never want to leave Kelowna. Downtown Kelowna offers a spectacular landscape of lake, mountains and parks, with a wide range of cafés, continental and ethnic restaurants and noisy nightclubs to choose from as well as unique shops and boutiques, heritage buildings and modern architecture, art galleries and museums, music and live theatre, and even a symphony and ballet.
**How will you create an impact?**
The Manager, Administrative Services is responsible for planning, organizing, monitoring and evaluating administrative supports and resources for Clinical Operations programs and services including Home Health, Public Health, Mental Health & Substance Use, Chronic Disease Management, Allied Health, Aboriginal Health, Community Hospitals and Primary Care across urban, rural and remote sites with a diverse team of administrative professionals.
**What will you work on**:
- Manages staff including recruitment, selection, orientation, staff development, collective agreement administration, grievances, performance management, and termination. Develops and manages essential services plans and work disputes.
- Consults, develops and contributes to the formulation of Clinical Operations and IHA policy and procedures necessary to support program implementation and operations. Participates on various committees and working groups as a management or administration representative. Builds and maintains relationships with management and staff within Interior Health and other key partners (public and private) for the purpose of negotiating and coordinating various initiatives and projects.
- Develops and recommends resource allocation and multi-program administration budgets, monitors budgets and expenditures and analyses variance reports. Prepares written proposals for program funding, capital investments and Ministry initiatives. Manages service contracts where applicable.
- Supports appropriate, timely, and safe biological and medication storage for IH community sites in consultation with clinical staff and Pharmacy Services, and in alignment with IH policies/procedures.
- Consults and provides expertise, recommendations and support to DoFP, FNHSO’s and/or other groups as requested to support the ongoing creation of Coordinates facility needs with Capital Planning or Leasing for renovations, new builds, and/or site consolidation projects. Negotiate contracts and agreements with contractors and vendors. Manages space-planning requests against competing priorities and in collaboration with clinical leaders.
- Participates in the development of provincial Panorama system training and resources. In consultation with IMIT teams and other partners, identifies and implements system pilots and virtual care initiatives.
- Oversees inventory management and ordering decisions, and ensures supplies, stock, materials, packages, and/or products are processed through the delivery and/or warehouse system or manually for efficiency and safety of products while maintaining sterility as required. Adheres to Infection Control guidelines.
- Manages and coordinates a pool of fleet vehicles per geographical area including budget management, safety equipment provisions, maintenance, disposal through BC Auction, licensing, accident management, and identifies and recommends replacement/purchasing of new fleet.
- Coordinates and participates in quality improvement initiatives, risk management, Patient Safety Learning System/Health & Safety Management System and occupational health and safety programs related to the Portfolio.
- Manages IH Safety Line Program and Lifeline Program.
Interior Health strives to create an environment where you enjoy the work you do, the place where you work, and the people around you. Together, we create great workplaces.
**Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pur
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