Media Planning Assistant

4 weeks ago

Toronto, Canada Spark Foundry Full time

Company Description

Spirit of a startup, soul of a powerhouse
We are: Scrappy, Driven, Simple, and more importantly - dreamers. We are re-imagining what the future will look like with our clients in mind.

We take pride in our legacy and are committed to constant evolution - our world dictates that now more than ever. By melding the spirit of a startup and the soul of a powerhouse across our business, we aim to bring modern heat to brands - the kind of heat that arises at the intersection of startup and powerhouse; of data and content; of art and science; of old and new.

Energy and innovation fuel our startup spirit, while our marketplace clout, exclusive partnerships, and global practice capabilities deliver our powerhouse soul for our clients.

Publicis Media Canada is proud to be Great Places to Work certified and recognized with Best Workplaces for Today’s Youth. We provide continuing opportunities for career growth by fostering a diverse work environment that respects and supports individual contributions and opinions.

We also offer our employees market leading benefit and incentive programs. You’ll be provided with 3 weeks minimum vacation to start plus additional long weekend Publicis days, holidays closures, your birthday off, free Headspace memberships, wellness and technology credits, and a market leading savings plan.

We strive to provide what matters to you personally with the ability to choose and modify programs to suit your lifestyle.

**Job Description**:
The Media Assistant is an important member of a broader Strategy team which pursues and activates against meaningful insights with the goal of driving measurable results. Strategy Assistants receive in-depth training and continue their professional development by gaining experience and skills via on-the job experience. The Strategy Assistant’s key skills-set includes analytical skills, math proficiency, demonstrated creative thinking, great attention to detail and comfort navigating finance systems.

**Key Responsibility**:

- Assist the Planners and Supervisors in managing and executing approved media plans (all media).
- Assist in the development and organization of supportive data for plans and recommendations.
- May often communicate with local Field clients regarding tactical aspects of the media plans and to assist in facilitating information and answering questions.
- Gain an understanding of client and competitive business
- Learn Spark proprietary tools, industry tools and platforms - develop a strong working knowledge on what they are and how to use them
- Manage contracts/ insertion orders and any resulting revisions with media vendors.
- Responsible for inputting non-broadcast/OLV media buys and managing any discrepancy reconciliations including actualizing media spending
- Assist with billing process, responsible for addressing discrepant media invoices, research and report variances between planned and billed amounts using Prisma and Planner input.
- Responsible for updating blocking charts, budgets, and budget summaries
- Assist with media research and day-to-day communication with creative account team members as appropriate.
- Update competitive media reports and technical support for presentation materials.
- Maintain high level of confidentiality regarding all Client financial information and media plans
- Ensure all documents are accurate and procedures adhere to Client’s requests and policies

**Qualifications**:

- Bachelor's degree; degree or concentration in advertising, marketing, business administration, and communications preferred
- Track record of success throughout post-secondary career and previous employment
- Strong quantitative skills, including analytical abilities and math proficiency
- Ability to learn and become proficient in new technology tools (Prisma, Print Buy ToolKit etc )
- Solid verbal and written communication skills, an ability to tell a story
- Technical proficiency, particularly with Excel, Word and PowerPoint
- Demonstrated critical thinking and problem solving abilities
- Able to work successfully with teams, handling multiple projects and meeting tight deadlines under pressure
- Detail-oriented and able to produce accurate work product

Additional Information

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