Business Manager

3 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 57923
Ministry: Jobs, Economy and Trade
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition

Closing Date: May 21, 2024
Classification: Administrative Support 6 (016ASA)

**Salary**: $2,073.50 to $2,549.41 bi-weekly ($54,118 - $66,539/year)

**Ministry of Jobs, Economy, and Trade**

Each day in Alberta, more than two million people go to work and fuel Alberta's economic engine. The Ministry of Jobs, Economy and Northern Development provides supports to meet the needs of both employees and employers.

The ministry protects workers’ rights by regulating Alberta’s workplaces and ensuring Alberta’s labour legislation is fair and modern. The ministry also works to ensure that Alberta has a skilled workforce and an efficient labour market to support a thriving and diverse economy.

For more information on the work of Occupational Health and Safety Program Delivery, please go to

**Role Responsibilities**:
Reporting directly to the Director, Occupational Health and Safety (OHS) Inspections North, this position supervises seven administrative staff and provides support to 83 positions in the north region.

The Business Manager co-ordinates and provides direction pertaining to administrative policies and programs, payroll, human resources issues, personnel documentation, action requests, FOIP requests, records management and fleet vehicle coordination.

They are also responsible for all items relating to finance including preparation of yearly budget and monthly forecast variance reporting, invoicing, expense accounts, EPS, and procurement cards.

This position also ensures all administrative support functions are performed in a timely manner ensuring achievement of the goals and objectives outlined in the OHS Business Plan.

They are also responsible for the supervision, development, mentorship and growth of administrative staff.

Working closely with the Director and management team of OHS Inspections North, the Business Manager provides expert input into all administrative duties.

The Business Manager builds relationships with other government departments and area clients to facilitate understanding and compliance to all government and divisional policies and directives.

The Business Manager must be able to establish and maintain strong effective working relationships with all staff and must have excellent verbal and written communication skills to be able to communicate effectively with staff and clients.

**Role Responsibilities**:
Responsibilities include:

- Human resources administration - staffing requests, new staff onboarding, review of monthly time sheets for accuracy, preparation of monthly attendance reports, primary personnel contact, works with health and safety coordinator to ensure health and safety requirements are met, etc.
- Administrative Assistant to the director
- Administrative support to OHS Inspections North - including supervision of administrative staff
- Providing interpretation and advice to staff in relation to administrative and operational policies, directives, and procedures, including developing and guiding the implementation of standard administrative processes.
- Financial management:

- Prepares budget forecast for fiscal year, monitoring of budget cash flows, review and validate 1GX reports, and oversight of the review of Electronic Payment System payments and informs Regional Financial Services of any variances on invoices.
- Applies accounting experience and judgement to review expenditures within established delegated authority levels to ensure that appropriate practices are applied in the areas of invoice and expense claim processing,
- Fleet vehicle management.
- Working with the admin team across the OHS Program Delivery branch, manage the fleet vehicles, including monitoring service requirements, vehicle usage, and ensuring required supplies for fleet operation are ordered.
- Will also be involved in tasks associated with procurement, FOIP, facilities, records management and inventory/surplus management.

Your exceptional organizational and time management skills and your passion for teamwork will be crucial in ensuring that the diverse administrative and operational needs of our employees are provided in a consistent, accurate and timely manner.

Communication, problem solving, interpersonal skills, attention to detail and the ability to meet deadlines are skills that will be essential to your success.

Able to engage and motivate staff to demonstrate superior performance.

Skills to develop staff to meet their full potential and satisfy succession planning strategies.

**APS Competencies**:
Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in-depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the

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