Biomedical Assistant

**Biomedical Assistant**:
Competition #

3388

Job Title

Biomedical Assistant

Department

Biomedical Engineering

Status

Permanent

Work Type

Full-time

Affiliation

Non Union

Shift Assignment

Days

Bilingualism Required

N/A

Police Check Requirement

N/A

Site

RLHC-Non Union Non Managment

Salary Information

$26.91 to $31.67 //hr

Application Closing Date

June 7, 2023

**KEY FUNCTION**:
Provide efficient and confidential administrative support to the Manager of Biomedical Engineering. Coordinate general departmental duties such as the medical equipment database and parts inventory and assist with non-technical daily departmental workflow.

**REPORTING**:
Under the general direction of the Manager, Biomedical Engineering.

**DUTIES**:

- Prepare and organize a variety of documents and correspondence in an accurate and professional format.
- Open daily unscheduled work orders based on individual staff assignments and information detailed in Meditech (e.g. Housekeeping and Building Services).
- Maintain accurate part numbers, vendor numbers, contact information, and assist with establishing re-order points.
- Order and receive inventory stock; parts, materials, medical equipment, in accordance with Standard Operating Procedures.
- Maintain a working knowledge of the general inventory, observe changes and flag emerging trends.
- Perform periodic inventory counts as well as taking a lead role in the annual inventory audit.
- Assist with direct deliveries of consumable ancillary medical equipment items and of repaired equipment.
- Maintain non-field serviceable and non-technical equipment service involving external service providers.
- Perform low level, non-technical equipment related operational verification and complete equipment demographics as required.
- Schedule equipment pick-up and delivery appointments with local depot service clients.
- Determine and establish office procedures, and order and maintain office supplies inventory.
- Monitor and maintain parts inventories.
- Assist with shipping and receiving requests.
- Process in-house/external client billings and reconcile third party invoices.
- Process bi-weekly payroll data.
- Prepare purchase requisitions for Original Equipment Manufacturer (OEM)/third party service contract proposal/renewals.
- Assist with the Central Equipment Contract Registry as required.
- Assist with the Capital Intake process as required.
- Reconcile all OEM/third party invoices as per departmental policy.
- Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
- Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
- Educate and promote health, safety and wellness in the work place.
- Represent the department or program on various committees and in meetings as required.
- Perform other duties as required.

**QUALIFICATIONS**

**EDUCATION AND TRAINING**:

- Minimum of a one (1) year Diploma in Office or Business Administration from an accredited college.
- A two (2) year diploma in a Technical field from an accredited college is preferred.
- Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

**EXPERIENCE**:

- Minimum of one (1) year experience working in a biomedical department within a health care environment.
- Minimum of two (2) years’ administrative experience within the last five (5) years.
- Experience working with computer based asset management and inventory systems is preferred.

**KNOWLEDGE/SKILLS/ABILITIES**:

- Demonstrated training, experience or utilization of lean methodology for process improvement.
- Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
- Demonstrated excellent computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and patient information systems.
- Demonstrated knowledge of Medical Terminology.
- Demonstrated superior interpersonal and communication skills, both written and verbal.
- Demonstrated excellent judgment and proven analytical skills.
- Demonstrated strong organizational skills with the ability to prioritize workload.
- Demonstrated discretion and maturity when handling confidential information.
- Demonstrated commitment to the safety of co-workers and patients.

**PERSONAL SUITABILITY**:

- Successful Criminal Records and Judicial Matters Check (CRJMC) is required.
- Ability to use tact and discretion in dealing with health care providers and patients.
- Demonstrated commitment to ongoing professional development.
- Demonstrated ability to work effectively as a member of an interdisciplinary team.
- Demonstrated professionalism in dealing with confidential and sensitive issues.
- Demonstrated ability to perform with mínimal supervision; to prioritize duties.
- Demonstrated positive work record and e