Knowledge Integration Undergraduate Advisor

6 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 2 years**

This position is responsible for academic advisement of current and future students in the Honours Bachelor of Knowledge Integration (BKI) program. KI students explore their academic interests across all six faculties, leading to career paths that include graduate studies in areas ranging from political science to biology to statistics; professional programs including law and medicine; and work in a wide range of industries and organizations. This position is also responsible for coordinating the 10-day international field trip of second year KI students.

**This is a part-time position working 21 hours**

**Responsibilities**:
Student Advising (including, but not limited to):

- Provide knowledgeable guidance to students concerning their choice of program, selection of options, minors, joint and concurrent degrees and course selections within the context of their educational and career goals.
- Maintain in-depth and current knowledge of BKI undergraduate curriculum and academic requirements for the BKI; of the University policies and faculty regulations of particular relevance to student issues; and of the sources of support and help that are available to students, both within and outside the university.
- Monitor, assess, and communicate academic standing and progression in fulfillment of degree requirements, of which only 30% are core courses.
- Collaborate with academic faculty and staff from across the University, in order to assist students in securing the courses they need.
- Determine which courses individual students have taken to meet the 11 required breadth courses, for which there are a great number of options, and maintain a record of approved courses.
- Retain signing authority for class selection, enrollment, course drop/add forms and Recommendation to Graduate forms.
- Advise students how to prepare academic or grade appeals effectively.
- Ensure student success through ongoing individual connections, proactive advising, and early intervention.
- Advise individual students in academic difficulty during a term, on options and supports for ensuring their academic success.
- Provide referrals for students in crisis; this role requires maintaining current training and a thorough and confident background in University of Waterloo ethics and crisis management for issues that range from academic concerns to personal difficulties.
- Organize events to build a strong sense of community among the students, faculty, and staff.
- Maintain knowledge of BKI admissions regulations and practices, including transfer credit regulations pertaining to a wide variety of academic institutions.
- Advise students outside the department wishing to do a Minor in Knowledge Integration.

Field Trip Coordination (including, but not limited to):

- Coordinate all arrangements including financial management for the KI museum field trip (INTEG 230) to a European city (such as Amsterdam, Berlin, Copenhagen, or Barcelona).
- Research and reserve accommodation for faculty, staff, and typically 30 second-year students that is affordable and centrally located near museums and public transit.
- Complete and monitor all risk management procedures, including ensuring student compliance with Waterloo International’s travel guidelines/preparation.
- Prepare plan B (e.g. Ottawa, Ontario) should circumstances make the original destination not possible.

Academic Administrative Support (including, but not limited to):

- Provide interpretation of policies and procedures as related to the undergraduate program.
- Organize class selection, enrollment, student and course blocks.
- Add and maintain future term course offerings in the CEM database.
- Gather, organize, add, and maintain individual course instructor constraints in the scheduling system.
- Input course combinations, notes, instructor information & room/time/pattern requests. Co-ordinate held-with course information with coordinating department.
- Maintain and provide Analysis of Degree Requirements (ADR) templates for the Registrar’s Office.
- Track approved exceptions to the ADR templates for manual evaluation of graduation requirements.
- Organize and process course evaluation data for each of the INTEG courses each term.
- Distribute grade reports and ensure submission of grades to Registrar’s Office.
- Assemble student challenges, grievances and petitions, complete forms, append transcripts and other relevant documents.
- Organize and maintain all confidential admission and academic records.
- Sign Recommendation to Graduate forms, verifying that information is accurate, including tracking approved individual exceptions and substitutions.
- Maintain database of Knowledge Integration program course descriptions and faculty listings for the undergrad calendar.
- Manage and maintain BKI revisions to the undergrad calendar.
- Maintain an up-to-date procedure file for this position.
- Assist in other department initiatives as needed.

BKI Recr

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