Financial Coordinator

2 months ago

Toronto, Canada Legislative Assembly of Ontario Full time

Keeping Ontario’s Legislative Assembly running smoothly takes many talented people, doing many different jobs—from camera operators and committee clerks, to purchasing officers and researchers. The Office of the Assembly is dedicated to serving Ontario’s Parliament.

Together, we provide non-partisan administrative and procedural services to all MPPs, as well as operational support for the daily activities of the Legislative Assembly of Ontario. Our success is determined by the strength and diversity of our staff and by supporting our core values: integrity, inclusiveness, collaboration, and excellence.

The Legislative Assembly of Ontario seeks a Financial Coordinator who, as part of our Precinct Properties Branch (PPB), in Toronto, ON, will provide accounting and clerical support for expenditure control of financial data for the Branch, as well as financial tracking throughout the fiscal year. This position also acts as a backup for the Operations & Maintenance Service Coordinator of the Branch, and reports to the Office Supervisor.

What You’ll Do

**You’ll act with integrity to**:
Demonstrate a high degree of professionalism in a non-partisan support role
Exercise tact, diplomacy and good judgement in a fast-paced, politically sensitive environment when dealing with MPPs, staff of the Legislative Assembly, the general public, and other external clients

**You’ll support our collaboration as you**:
Process, code and track all Branch invoices related to office administration, projects and Operations & Maintenance budgets to their assigned service categories. Ensure invoices correspond to purchase orders and contracts
Perform financial analyses to identify, clearly communicate and resolve discrepancies
Maintain historical records of expenditures related to all capital projects and maintenance contracts
Verify invoices and expense claims, ensuring consistency with applicable policies, purchase orders, contracts and projects
Conduct various monthly meetings within Branch to review budget status and discrepancies, and answer queries
Reconcile billings with Commitments and Month End Financial reports, recoveries, and outstanding amounts. Analyse financial information to rectify discrepancies, complete journal entries and answer queries
Produce monthly (or as requested by the Office Supervisor) reports summarizing the Branch’s overall budget details
Process receipts, logs and completes annual audits with the Finance department
Perform other related activities as required

How You Qualify

**You demonstrate excellence through your**:
Completion of a post-secondary education in an applicable field
Thorough understanding of office management and accounting processes
Position requires in-depth knowledge of the budget process and financial practices to monitor a multi-million-dollar budget; experience within building construction and/or operations and maintenance would be an asset
Flexibility as a team player, and strong interpersonal and communication skills, both oral and written
Ability to take initiative and manage high degree of responsibility

**If you join our team, you can expect**:
A comprehensive benefits and pension package
Access to an employee and family assistance program
A dynamic work environment
To work with a team of dedicated professionals
To be encouraged and supported to grow your career through training and development
Long Service Recognition Awards
Flexible workplace options may be available

**Salary Range**: $54,809 - $75,538 per annum

**Careers for more details. File No.**: LA-2023-56 Closing Date: Thursday, May 25, 2023

The Legislative Assembly of Ontario embraces diversity and, as an equal opportunity employer, is

committed to creating an inclusive workplace while establishing a diversified qualified workforce. If you

While we appreciate your interest in obtaining employment with the Legislative Assembly of Ontario, only

those selected for an interview will be contacted.

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