Cost Control Specialist

1 week ago

Mississauga, Canada Resilience Full time

COMPANY SUMMARY:
RESILIENCE is creating the first sustainable ecosystem for advanced biopharmaceutical manufacturing. We’re building a robust, dynamic, and diverse network of manufacturing capability and talent - investing in innovation every step of the way.

We provide high-tech, end-to-end manufacturing and development solutions to ensure the medicines of today and tomorrow are accessible to all in need. This includes complex medicines, such as cell and gene therapies, viral vectors, and vaccines; as well as proteins and the next generation of medicines.

RESILIENCE believes in access to quality and innovation for all. Our adaptive facilities serve partners big and small. We continuously invest in R&D for next generation manufacturing and development, freeing our partners to focus on the discoveries that impact lives.

We offer customized and scalable processes, the highest quality and regulatory capabilities, and world-class facilities. Through manufacturing that’s faster, more flexible, and less risky, we safeguard the quality of critical medicines and protect the resilience of a vital supply chain.

JOB SUMMARY:
This role focuses in supporting the Facilities, Maintenance, and Engineering (FME) department in budgeting and cost control of site-specific strategic and capital projects. This is an essential role for cost controls of assigned capital projects including but not limited to; project expenditures, cost forecasting, cost trends, change order compliance, cash-flow forecasting and project financial status report.

MAJOR RESPONSIBILITIES:

- Understand the project scope and deliverables to be able to proactively manage the budget.
- Organize and manage all vendor proposals in readily accessible format for management review.
- Prepare and raise purchase requisitions for the assigned capital projects.
- Understand and be accountable to know the terms of all contracts and purchase orders for each assigned capital project.
- Ensure all purchase order commitments are charged to the correct project expenditure item.
- Primary interface with contractors and vendors for requesting information or clarification related to invoices and change orders. Provide required information to contractors and vendors for rejected, modified or approved change orders and invoices.
- Provide approval or rejection of invoices to the project and department leadership within the structure of the delegation-of-authority.
- Analyze all invoices, submitted for approval by the vendor, are accurate per the executed contract. This includes reviewing invoices and gathering information to ensure invoices are compliant with project progress and contract terms.
- Reconciliation of invoices against purchase requisitions, getting approval from project managers and management. Forward approved invoices to accounts payable for payment.
- Work with the vendors on items including but not limited to invoicing, deposits, and credits, and provide routine updates via cost reports to key stakeholder such as senior management, project manager and finance.
- Review and manage change orders to verify compliance with contracted unit pricing, labour-rates, contractual fees, overhead and insurance.
- Track approved and pending change orders against the approved project budget. Provide cash flow modelling for monthly expenses. Proactively coordinate expenses to meet cash flow commitments.
- Proactively track and notify the reporting manager, project manager, and finance leads of any potential financial risk / issues.
- Work closely with cross-functional department leaders internally within the Engineering, Project Management, and Finance operations to drive timely and organized flow of cost / budget related information.
- Identify process or system roadblocks which impact delivery of capital projects and recommend solutions.
- Provide critical assessment of all budgets and cost projections and communicate any financial risks or related issues for the assigned capital projects.
- Coordinate and provide support as required to month end and quarter end activities for reporting purposes to finance, corporate teams, and regulatory bodies.
- Demonstrate a comprehensive understanding of the interdependency of cost drivers.
- Develop and implement proactive solutions and cost-cutting measures.
- Request and track RFC and RFP approvals.
- Provide support to other Engineering areas including procurement, purchasing and document tracking.
- Perform other job-related tasks as may be assigned on an ad hoc basis and that are related to capital projects.

MINIMUM QUALIFICATIONS:
TECHNICAL KNOWLEDGE / EXPERIENCE
- Degree or Diploma in Engineering, Accounting, Science (e.g. biochemistry/microbiology) or biotechnology along with 4+ years of proven track record in cost control experience on capital projects.
- Ability to work in an agile environment.
- Proven strong technical writing skills and able to effectively navigate Microsoft operating programs (i.e., Word, Exce

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