Faculty Assistant
2 months ago
**Date**:Jan 3, 2023
**Location**: Waterloo, CA
**Company**:Wilfrid Laurier University
**Department**: Lazaridis School of Bus. & Econ.
**Job Type**: Limited Term
**Full-time/Part-time**: Full Time (>=1249 hrs/year)
**Campus**: Waterloo
**Reports to**:Senior Administrative Officer, Lazaridis School
**Employee Group**: WLUSA
**Application Deadline**:January 10, 2023
**Requisition ID**:5127
Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.
Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.
**Position Summary**
The Lazaridis School of Business & Economics develops leaders with skills in management and economics for a rapidly changing and complex global environment. It seeks to advance knowledge and practices in these fields by supporting both theoretical and applied research. Further, the Lazaridis School strives to serve business and its community by fostering mutually beneficial alliances with leaders at local, national, and international levels.
The incumbent is responsible for various accountabilities related to supporting faculty members within the Department of Business within the Lazaridis School.
The incumbent reports to the Senior Administrative Officer of the Lazaridis School.
This position has a university-wide mandate and is based at the Waterloo Campus. The incumbent provides services to all campuses, requiring regular interpersonal interactions and collaboration with departments at the Waterloo and Brantford Campuses. Special attention is given to ensure equitable service delivery across all locations.
**Accountabilities**
**Faculty Support**
- Orders copies of textbooks and other instructional supplies.
- Coordinates the start of each term including the collection of course syllabi.
- Coordinates the collection of course assignments.
- Coordinates the collection, processing, and return of midterms and final exams.
- Maintains shared faculty offices.
- Administers faculty professional expense reimbursements, travel, and other payments as specified in the Faculty Collective Agreements.
- Assists faculty members with basic administrative tasks.
- Advises faculty on processes and procedures, and provides orientation as necessary.
**Administrative Support**
- Processes room booking requests.
- Orders office supplies including paper and toner for the photocopier fleet.
- Provides basic photocopier support before escalating to the supplier for support.
- Processes incoming mail and outgoing courier services.
**Collegiality and Professionalism**
- Supports Wilfrid Laurier University’s values, vision, mission, and strategy.
- Supports and assist colleagues within the Lazaridis School during high-pressure times to ensure that the business of the School is completed on time, including, support with events and reports.
- Maintains confidentiality around programs, reports, and budgets.
- Stays current on the most recent and relevant legislation, policies, best practices, literature, and software, related to the accountabilities and qualifications of the position.
- Ensures that the supervisor is kept up-to-date on all important items related to the position through electronic or in-person communication and seek advice when necessary.
**Qualifications**
- 1 Year Post-Secondary Diploma/Certificate plus one year of recent, related work experience.
- Experience in the Canadian higher education system.
- An understanding of Laurier's general policies and procedures is an asset.
- Experience using time management tools to organize one’s work to meet deadlines.
- Experience working under pressure towards tight timelines where priorities and tasks may regularly change.
- Experience analyzing and executing tasks with a high degree of accuracy.
- Experience making moderate decisions, and when not to make a decision, that affects one’s work and the work of internal stakeholders.
- Experien
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