Legal Administrative Assistant, General Counsel's

4 weeks ago

Toronto, Canada S & E Services Limited Partnership Full time

**We have an exciting opportunity to join our General Counsel’s Office**

The Legal Administrative Assistant provides support on a wide range of administrative, legal, executive and operational activities for our Associate General Counsel and our Associate Director, Firm Governance, General Counsel’s Office. The position has a focus on governance work and works closely with firm leaders on administrative matters relating to the Partnership Board and Firm Partner Meetings.

Our Toronto office is in the heart of the financial district and has flexibility for hybrid work. At Stikeman Elliott, we have a culture that values teamwork, service excellence and mentorship. Aside from working with an incredible team, we also have a fantastic benefits program, a learning and development grant and RRSP (Registered Retirement Savings Plan) matching. Voted one of the Best Employers in Canada for the past 13 years, Stikeman Elliott is a great place to grow your career

**Responsibilities**:
**General Administrative Support**

**Projects, Programs, Events and Policies**
- Manages the firm-wide Annual Compliance Disclosure Process
- Assists with annual review of firm policies
- Tracks and maintains documentation for external directorships**, **charitable sponsorships and investment requests made by the Executive Committee (EC)
- Annual Partners’ Meeting - maintains a project plan and budget, tracks registrations, maintains the SharePoint site
- Corporate Social Responsibility Program - tracks and compiles reports

**Contract Management**
- Manages the repositories and assists with tracking: Client Contracts, Vendor Contracts, Engagement Letters, Outside Counsel Guidelines, Conflict Waiver Letters, and NDAs

**Regulatory Compliance**
- Assists with the response and necessary filings for:

- FINRA, the OSC, the AMF, and other provincial securities commissions
- Controlled Goods
- S. and Canadian government contracting systems
- Occupational Health & Safety and AODA

**Committee Work - P&E / Claims & Risk**
- Assists with scheduling and minutes for quarterly meetings
- Manages the claims folder and key documents
- Assists with training sessions led by the P&E Committee

**Firm Partners’ Meetings**:

- Coordinates meeting schedules and sets-up and prepares materials (including Annual Partners’ Meeting, November Firm-wide Partners’ Meeting, etc.)
- Prepares Proxys and develops tracking sheet of attendees in person or by proxy
- Prepares shells for Minutes resulting from Partners’ meetings
- Coordinates requisite signatures for Minutes and maintains official Minute record/archive

**Partnership Board (PB)**:

- Administers and maintains SharePoint sites for key documents/materials
- Coordinates and implements annual meeting schedules, reporting schedule and deadlines, planning calendar, agendas, appointments and hotel accommodations
- Coordinates Board materials for all meetings including advance distribution of materials
- Liaises with Board members and their assistants
- Responsible for preparing shells for Minutes resulting from Board meetings
- Coordinates requisite signatures and maintains official Minute record/archive
- Coordinates boardroom set-up including food/beverage requirements
- Key contributor and instrumental in the planning and execution of the Firm’s Partnership Board Election Process

**Points Process**:

- Develops annual points process calendar and coordinates printing and distribution of all materials to the Partnership Board

**Partner Administration**:

- Assists with the distribution of Federal and Quebec tax slips to Toronto Partners
- Prepares documentation for Partner Capital
- _**Knowledge, Experience, Skills & Abilities**:

- Experience in a Professional Services environment working with senior leadership (ideally 10+ years of experience and/or comparable education and experience)
- Strong MOS Office (Outlook, Word, Excel, PowerPoint, SharePoint) and other software utilized by the firm (DocuSign, PDF Docs)
- Able to adapt to changing technology in an environment of continuous learning
- Strong organizational skills and ability to move things forward and get the work done
- Excellent attention to detail
- Proactive, solution-oriented, sound judgment and resourceful
- Discrete with confidential information and communication
- Strong interpersonal skills, a team player, and able to develop strong relationships with firm members at all levels

**Stikeman Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.**

**_ Please Note:_**_ Our firm has a COVID-19 Vaccination Policy which requires all firm members to be fully vaccinated with a Health Canada approved COVID-19 vaccine. You will not be asked to disclose your vaccination status during the interview process. If you are offered employment, you will find a vaccination clause in your offer of employment

  • Legal Administrative Assistant, General Counsel's

    2 weeks ago

    Toronto, Ontario, Canada S & E Services Limited Partnership Full time

    We have an exciting opportunity to join our General Counsel's OfficeThe Legal Administrative Assistant provides support on a wide range of administrative, legal, executive and operational activities for our Associate General Counsel and our Associate Director, Firm Governance, General Counsel's Office. The position has a focus on governance work and works...

  • Legal Administrative Assistant, General Counsel's

    1 week ago

    Toronto, Canada Stikeman Elliott LLP Full time

    **We have an exciting opportunity to join our General Counsel’s Office!** The Legal Administrative Assistant provides support on a wide range of administrative, legal, executive and operational activities for our Associate General Counsel and our Associate Director, Firm Governance, General Counsel’s Office. The position has a focus on governance work...

  • Legal Assistant

    2 weeks ago

    Toronto, Ontario, Canada Kent Legal Full time $80,000 - $120,000

    Job Title: Senior Corporate Law Clerk Job #: 16557Job Type: Full-time, permanent Remote Flexibility: Hybrid Remote Flexibility Our client, an asset management company, is currently looking for a Senior Corporate Law Clerk. This company has an excellent culture and a lot of career development opportunities. Review and/or draft a variety of standard...

  • Executive Assistant, General Counsel

    5 days ago

    Toronto, Canada George Brown College Full time

    **CLOSING**:Open until filled. *** **Land**_ _**Acknowledgement** - George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other._ **Equity...

  • Executive Assistant, General Counsel

    2 weeks ago

    Toronto, Ontario, Canada George Brown College Full time

    CLOSING:Open until filled.***Land_ _Acknowledgement George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other._Equity Statement_ _**GBC...

  • Legal Counsel

    2 weeks ago

    Toronto, Ontario, Canada ZSA Legal Recruitment Full time

    ZSA is working with a well-established and fast-growing Canadian tech company, now looking to expand its in-house legal team. The ideal candidate will have around 3 to 8 years of general commercial experience, with an emphasis on technology-related contracts. A strong business sense and relationship-building aptitude are also a must; privacy or product...

  • Legal Counsel

    4 weeks ago

    Toronto, Canada Metro Inc. Full time

    **Position Title**: ***Legal Counsel **Requisition ID**: 31470 **Career Group (ADSP)**: ***Administrative **Work Location**:METRO ON - 5559 DUNDAS STREET W (#A-DUND) **Province**:Canada : Ontario **Position Type**:Temporary ** 9 MONTH CONTRACT** **Summary**: The incumbent is responsible for providing legal advice and support to Metro Ontario Inc. (the...

  • Legal Assistant to Paralegals

    2 weeks ago

    Toronto, Ontario, Canada ZSA Legal Recruitment Full time

    Our client is committed to the development of their people through challenging work assignments and exposure to diverse businesses. The Corporate Law Clerk will be a member of the private real estate funds group and will support the legal team. Manage the corporate database and assist with the bi-annual attestation process Manage legal document system and...

  • Legal Counsel

    6 days ago

    Toronto, Ontario, Canada Legal Aid Ontario Full time

    Legal Aid Ontario (LAO) is a statutory corporation mandated to provide effective and high-quality legal aid services throughout Ontario in a client-focused and accountable manner while ensuring value for money. LAO's General Counsel Office (GCO) is looking for exceptional, adaptable corporate lawyers to join our Business Law team as Legal Counsel. If you are...

  • Duty Counsel

    2 weeks ago

    Toronto, Ontario, Canada Legal Aid Ontario Full time

    Company BioLegal Aid Ontario employees are committed to making a difference in the lives of our clients.As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law.If you are...

  • Legal Counsel

    2 weeks ago

    Toronto, Ontario, Canada Metro Inc. Full time

    Position Title: Legal CounselRequisition ID: 1725Career Group (ADSP): AdministrativeDivision: Nat - Affaires juridiques Department:Legal ServicesPosition Location: METRO ON DUNDAS STREET W (#A-DUND)Position Type: PermanentGrade: GRADE_07Posting End Date:[TO BE UPDATED]Summary:The incumbent is responsible to provide legal advice to the Labour Relations and...

  • Legal Counsel

    3 weeks ago

    Toronto, Canada SNDL Inc. Full time

    **About SNDL** **Job Overview** We are seeking a bright and well-rounded Legal Counsel to support our expanding team of dedicated and hardworking individuals. As part of the SNDL team, you will work closely with our internal and external lawyers and directly with our business stakeholders. You will report to the General Counsel and be involved in...

  • Commercial Corporate Counsel

    3 weeks ago

    Toronto, Canada S & C Electric Company Full time

    The Commercial Corporate Counsel serves as a primary member of S&C’s corporate counsel team. This role is responsible for offering crucial counsel to internal teams across the organization’s global operations. The primary responsibilities include providing practical advice to achieve business objectives while minimizing risk, supporting commercial...

  • Duty Counsel

    2 weeks ago

    Toronto, Ontario, Canada Legal Aid Ontario Full time

    Company BioLegal Aid Ontario employees are committed to making a difference in the lives of our clients.As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law.If you are...

  • Legal Counsel

    3 weeks ago

    Toronto, Canada Legal Aid Ontario Full time

    **Company Bio** Legal Aid Ontario employees are committed to making a difference in the lives of our clients. As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law. If...

  • Duty Counsel

    1 week ago

    Toronto, Canada Legal Aid Ontario Full time

    **Company Bio** Legal Aid Ontario employees are committed to making a difference in the lives of our clients. As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law. If...

  • Assistant General Counsel

    2 weeks ago

    Toronto, Canada PartnerRe Full time

    **Company Description** PartnerRe is a leading, privately owned, multi-line global reinsurer with a reputation of financial stability and strength, and a commitment to rebuilding businesses and communities after risk events around the world. Our mission is to continue to be a financially stable and predictable business partner, supporting our clients with...

  • Commercial Corporate Counsel

    4 weeks ago

    Toronto, Ontario, Canada S & C Electric Company Full time

    The Commercial Corporate Counsel serves as a primary member of S&C's corporate counsel team. This role is responsible for offering crucial counsel to internal teams across the organization's global operations. The primary responsibilities include providing practical advice to achieve business objectives while minimizing risk, supporting commercial document...

  • Commercial Corporate Counsel

    1 month ago

    Toronto, Ontario, Canada S & C Electric Company Full time

    The Commercial Corporate Counsel serves as a primary member of S&C's corporate counsel team. This role is responsible for offering crucial counsel to internal teams across the organization's global operations. The primary responsibilities include providing practical advice to achieve business objectives while minimizing risk, supporting commercial document...

  • Legal Counsel

    1 week ago

    Toronto, Canada Legal Aid Ontario Full time

    Union: Non-Union - Job Number: J0624-0176 - Job Title: Legal Counsel - Job Type: Permanent Full Time - City, Province, Country: Toronto, Ontario, Canada - Job Location: Toronto - Job Category: Legal - Job Classification: SLNU - Role Designation:- Open Positions: 1 - Posting Date: June 26, 2024 - Closing Date: July 10, 2024 - Salary: $90,186.96 -...