Association Management Coordinator

4 weeks ago

North Vancouver, Canada Sea To Sky Meeting Management Inc. Full time

**ABOUT SEA TO SKY MEETING AND ASSOCIATION MANAGEMENT INC**:
Sea to Sky Meeting and Association Management Inc. (Sea to Sky) is an award-winning company founded in 2001. Our core business is providing conference, event and association management services to associations and organizations around the world. Our clients include individuals, provincial, national and international associations, provincial and federal governments and corporations.

We provide our clients with “one-stop” shopping options for conference, association management, tradeshow, special event production, tours and registration services.  Our association management services includes helping board members and executive directors develop and implement strategic plans, providing membership administration, retention and recruitment services, managing finances, raising funds, managing projects and programs, and streamlining processes and systems to make the Society more efficient and effective.  Our in person conference and event experience varies from international conferences of up to 4,000 attendees, to a public festival of 8,000 visitors, and provincial and national annual conferences of 300 to 1,500 attendees. Our virtual event and online education experience consists of many forms: from virtual resource libraries, webinars, classrooms and fully accredited programs to virtual meetings, workshops, conferences and exhibitions.

**THE POSITION**:
Key responsibilities include, but are not limited to:

- Providing administrative and logístical support to association boards, committees and task forces, including preparing agendas and minutes
- Conducting research, and assisting with developing marketing and business plans in conjunction with association clients
- Using a Learning Management System (LMS) to design, produce, maintain and deliver professional training content through interactive webinars, videos and slideshows
- Coordinating responsive, accurate and efficient membership services for associations
- Collaborating with Project Managers to develop strategies that will increase revenue streams and decrease expenses
- Assisting with the preparation of financial statements and supporting financial audits
- Coordinating IT initiatives including web development and information management
- Managing communication to association members, stakeholders, and target audiences
- Collaborating with Project Managers to review goals and objectives for each association and adhering to budgets, timelines and quality levels
- Assisting team members with the coordination of conferences and events as required.

**WHAT WE OFFER**:

- An industry competitive salary and benefit package
- Flexible full-time and part-time work options
- Opportunities for national and international travel
- Dynamic and friendly team work environment
- Potential for mentorship, career growth and support for ongoing professional development

**REQUIRED QUALIFICATIONS**:

- A college or university degree (or industry equivalent) with at least 3 years of relevant experience working in association management or a related industry is desired
- An interest in continued learning and career progression in the association management industry
- A team player who delivers the highest possible standards in terms of work quality and customer service
- A detail oriented effective communicator who provides accurate and timely responses to enquires, requests and deadlines.

**DESIRABLE ATTRIBUTES**
- Certified Association Executive (CAE) or Certified Training Professional (CTP) designation, or interest in pursuing these designations is an asset.
- Knowledge of the theory of instructional design and adult learning principles
- Experience using and administrating online LMS, specifically Opigno and EventsAir, to deliver quality training and professional development content (desired)
- Experience in digital marketing and a second language (French preferred) are assets

**HOURS AND REMUNERATION**:
Flexible and extra hours are occasionally required, leading up to an event and/or meeting. Travel may be involved if the meetings take place outside of Vancouver and/or very early hours to accommodate virtual meeting time zones.  Remuneration will be commensurate with experience.  Benefits package provided.

We thank in advance all those who apply. Only those applicants selected for an interview will be contacted.

This position is open until filled.

**Salary**: From $45,000.00 per year

**Benefits**:

- Extended health care
- Flexible schedule
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- NORTH VANCOUVER, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative: 3 years (preferred)

Work Location: In person

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