Bookkeeping & Invoicing Associate

3 days ago


Oakville, Canada Olivan Marketing Ltd. Full time

**Bookkeeping & Invoicing Associate**

**Skills and Experience Requirements**:

- 5 years QuickBooks Pro experience
- Excellent computer (PC) skills
- Mastery of Microsoft Excel pivot tables, CSV files and Word mail merge
- Experience in multi component job invoicing
- Experience working in U.S. & Canadian funds
- Ability to prioritize multiple and varied tasks
- Excellent written and verbal communication skills
- Strong organizational skills
- Positive attitude with a desire to learn
- French language skills, both verbal and written, are an asset but not essential

**Bookkeeping Tasks**
- Create invoices from completed dockets and job billings from our job tracking system ensuring correct GL codes are used.
- Maintain Quickbooks Desktop Pro for client records, invoicing, A/R, A/P and payroll functionality
- Review and process all financial transactions (store purchases and refunds, invoices, bank deposits, payroll etc.) from journal entries into the general ledger on a timely basis, ensuring accuracy and completeness
- Process accounts payables/receivables by creating and sending invoices promptly to customers and following up on late payments
- Calculate and post month end inventory to GL
- Download and reconcile monthly credit card payment receipts and post
- Perform and maintain all necessary account, bank and credit card reconciliations for all locations and e-Stores on a monthly basis
- Calculate commission and royalty payments
- Prepare and distribute monthly sales analysis and reports after month end process
- Assist with the annual reconciliation and financial audit
- Prepare and file all documents and forms related to regulatory requirements (i.e.: HST, CRA, T4, ROE etc.) ensuring accuracy and timely submission
- Resolve any bookkeeping issues, report abnormalities to management and seek direction when required
- Manage and order office supplies
- Perform various other administrative tasks that may appear and change on a daily basis depending on the needs of the business

**Job Invoicing from Production and Fulfillment Systems**
- Setup client records, rates, billing currency etc.
- Gather and audit all necessary charges for the closure and invoicing of production job dockets. Note: This is a key component of the position
- Ensure jobs have proper billing codes
- Download weekly courier and freight charges and invoices from multiple carriers, then import and match exceptions in our job tracking system.
- Post local courier and manual charges to jobs
- Run and audit job and docket billings from the job tracking system to be input to QuickBooks as invoices
- Run month end queries. Sales and inventory reports
- Prepare quarterly business reports for major clients
- Maintain and post manual and recurring charges
- Enter invoices into client portals per client specifications
- Process and print client program rebate cheques on demand. Post charges for invoicing purposes and audit amounts. Upload cheque files to bank.
- Invoice rebate charges on schedule
- Reconcile and balance clearings at month end and post to Quickbooks
- Create and implement process changes to improve efficiencies

**Salary**: $55,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Experience**:

- QuickBooks: 3 years (required)
- Bookkeeping: 3 years (required)


  • Bookkeeper

    5 days ago


    Oakville, Canada MDP LLP Full time

    **Bookkeeper - Oakville** MDP LLP seeks a Bookkeeper to work in our Oakville location. Under the supervision of the Partners and Managers of the Firm, the Bookkeeper is responsible for providing bookkeeping and related services for our clients across the GTA. If you have successful experience working directly with numerous clients on various bookkeeping...

  • Bookkeeper

    4 months ago


    Oakville, Canada Protego Whole Home Solutions Full time

    **SUPPORT THE FINANCIAL HEALTH OF HIGH-END HOME MANAGEMENT WITH PROTEGO** Join us at Protego Whole Home Solutions, where we are dedicated to setting new standards in residential home management and financial precision. While we are still growing, we take pride in managing high-end residential projects with care and excellence, ensuring our Protego Members'...

  • Bookkeeper

    7 months ago


    Oakville, Canada Btrust International Trading Inc. Full time

    **Position Overview** The Accounting Bookkeeper are responsible for: - Ensures full-cycle Accounts Payable is processed in an accurate and timely manner including matching purchase orders, packing slips and invoices in a computerized ledger system. - Prepares cheques for all authorized payments to vendors including employee expenses. - Maintains and...

  • Assistant Bookkeeper

    2 weeks ago


    Oakville, Canada Britnell Ventures Inc. Full time

    **Assistant Bookkeeper - Join Our Team!** Are you detail-oriented, organized, and looking for a part-time role that offers flexibility and purpose? At Britnell, we’re searching for a friendly and proactive **Assistant Bookkeeper** to join our growing team. This role is perfect for someone who enjoys working independently but also thrives as part of a...

  • Assistant Bookkeeper

    1 month ago


    Oakville, Canada Britnell Ventures Inc. Full time

    **Assistant Bookkeeper - Join Our Team!** Are you detail-oriented, organized, and looking for a part-time role that offers flexibility and purpose? At Britnell, we’re searching for a friendly and proactive **Assistant Bookkeeper** to join our growing team. This role is perfect for someone who enjoys working independently but also thrives as part of a...

  • Bookkeeper

    2 months ago


    Oakville, Canada LinkMax Paper Ltd Full time

    **Job Overview** **Responsibilities** - Perform bank reconciliation to ensure accuracy of financial statements. - Manage accounts receivable, including invoicing and tracking payments. - Conduct account reconciliation to verify the integrity of financial data. - Utilize accounting software such as Simply Accounting, or Sage for daily bookkeeping tasks. -...

  • Junior Bookkeeper

    2 weeks ago


    Oakville, Canada Btrust International Trading Inc. Full time

    **Primary responsibilities**: - Ensures full-cycle Accounts Payable is processed in an accurate and timely manner including matching purchase orders, packing slips and invoices in a computerized ledger system. - Prepares cheques for all authorized payments to vendors including employee expenses. - Maintains and processes all petty cash payments. - Maintains...

  • Bookkeeper

    5 days ago


    Oakville, Canada HRS Professional Corporation | Chartered Professional Accountants Full time

    **About us** We are a professional, social and collaborative group. We are appreciative of our staff for their loyalty and trust, we endeavor to offer a work life balance in a supportive environment. We provide a platform for all employees to succeed in both their professional and personal lives.. Our work environment includes: - Work-from-home days -...

  • Bookkeeping Manager

    7 months ago


    Oakville, Canada Reliable Painters & Decorators Full time

    We are a large painting business looking for a full cycle Bookkeeping Manager. You will be responsible for all of the financial transactions and health of the company. **Responsibilities**: - Manage and maintain accurate financial records for the organization - Process payroll and ensure timely payment to employees - Perform account reconciliations to...

  • Bookkeeper

    2 months ago


    Oakville, Canada Henderson Roller Partnership Full time

    **Job Summary** **Duties** - Perform bank reconciliation to ensure accuracy of financial records. - Manage accounts payable and accounts receivable processes, including invoicing and payment tracking. - Utilize accounting software such as QuickBooks Online, Sage, or Xero to maintain financial records. - Process payroll and ensure timely payment to...

  • Bookkeeper

    1 week ago


    Oakville, Canada MMP Autosales Full time

    **Overview** **Duties** - Manage accounts receivable and accounts payable processes, ensuring timely invoicing and payment collection. - Perform payroll processing, ensuring accuracy and compliance with applicable laws. - Prepare and maintain budgets, providing analysis and reporting on variances. - Conduct bank reconciliations to ensure accuracy of...


  • Oakville, Canada Btrust International Trading Inc. Full time

    **Primary responsibilities**: - Ensures full-cycle Accounts Payable is processed in an accurate and timely manner including matching purchase orders, packing slips and invoices in a computerized ledger system. - Prepares cheques for all authorized payments to vendors including employee expenses. - Maintains and processes all petty cash payments. - Maintains...


  • Oakville, Canada Shared Tower Inc. Full time

    Job Title: Bookkeeper/ Accounts Payable/ Accounts Receivable Clerk Company Description: Shared Tower is Canada’s leading developer and owner of telecommunications infrastructure. Our focus is on helping our customers - Canada’s major carriers - expand and improve their networks in a high quality, speedy, and cost-effective manner Role Description:...


  • Oakville, Canada DCAM Group of Companies Full time

    DCAM is a privately held Oakville based group of small companies all within the Construction sector, whom has a requirement for a part-time Bookkeeper. Our industry sector is residential construction, commercial infrastructure and waste management. Your Role: Full Cycle bookkeeping including but not limited to Accounts Payable, Accounts Receivable, Payroll,...


  • Oakville, Canada Pharmex Direct Pharmacy Full time

    Handling different accounts - Maintaining records of financial transactions by posting and verifying - Review bills and plan for payments - Review invoices and dates of payments/ discounts...etc - Prepare and verify end of month documents before handing it to accountant - Preparing a cash flow sheet for each account - Preparing financial reports by...


  • Oakville, Canada John Willmott Architect, Inc. Full time

    **John Willmott Architect, Inc.**, an established architectural firm in Oakville Ontario, is currently seeking an individual on a full-time basis to join our dynamic team as an **Office Administrator/Bookkeeper.** Our firm provides bespoke architecture and interior design services to our clients supporting them through all stages of their projects. We...

  • Bookkeeper

    5 days ago


    Oakville, Canada Nanda Hospitality Group Full time

    _Bookkeeper _ **About Nanda Hospitality Group**: Nanda Hospitality is the largest owner and operator of restaurants within the Recipe Unlimited system. (TSX: RECP). Our brands include Swiss Chalet, Harvey’s, East Side Mario’s, Kelsey’s, & Montana’s. At Nanda Hospitality Group, we aim to be thought leaders in our industry. We were founded on the...

  • Bookkeeper - Part Time

    2 months ago


    Oakville, Canada Ontario Commercial Group Full time

    **Overview** **Responsibilities** - Maintain accurate financial records by recording day-to-day financial transactions and completing the posting process. - Manage accounts payable by processing invoices, verifying payments, and reconciling vendor statements. - Conduct account analysis to ensure accuracy and compliance with accounting principles. - Prepare...

  • Bookkeeper - Part Time

    7 months ago


    Oakville, Canada Lotus of Oakville Full time

    **Responsibilities**: - Accounts Receivable - Accounts Payable - US federal and states 1120 corporate tax return, 1065 partnership return, 1120S S corporation return - US income/sales tax for foreign company operating or investment in US - Protective return - Tax filing for E-commerce - Maintain current A/R accounts - Investigate, adjust and resolve any...


  • Oakville, Canada Btrust International Trading Inc. Full time

    **Primary responsibilities**: - Ensures full-cycle Accounts Payable is processed in an accurate and timely manner including matching purchase orders, packing slips and invoices in a computerized ledger system. - Prepares cheques for all authorized payments to vendors including employee expenses. - Maintains and processes all petty cash payments. - Maintains...