Advisor, PMO

-Reference Number:

26156_062023
Status:

Permanent - Full time
Job Category:

Finance and Accounting
City:

MONTREAL
Province:

Quebec
Annual Salary / Hourly Rate:

77 112 - 99 792
Number of positions to be filled:

1
Application Deadline:

2023-07-17
Description:

Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure and reservation system, we’re building the future of transportation in Canada. Working for VIA Rail is being a part of a collective effort in sustainable mobility.
An active member of the Corporate PMO Centre of Expertise. You are a result driven person that understands the value of team work. You will be responsible for coordinating and performing certain value-added activities that are associated with the management of all capital project portfolios (Information Technology, Equipment, Real Estate, Infrastructure). The Advisor will also be involved in the optimization, deployment and support of certain corporate project management processes. This person will work closely with various partners.
Improve processes/methods and coordinate various value-added activities at the Corporate Project Management Office
- Take charge of special mandates regarding the improvement of various processes at the Corporate Project Management Office.
- Manage the prioritization process, monitor and report on the advancement of improvements to the CPMO’s processes/methods.
- Manage change during the implementation of improvements through communication, training and expectation management for all affected stakeholders.

Monitor, coordinate and support governance of corporate project management
- Responsible for the coordination, monitoring and compliance of capital investment and business case prioritization tools and processes.
- Work together with various departments to prepare documentation and information needed for prioritization activities and business case issuance.
- Ensure compliance of governance established by the Corporate PMO for sections that will be identified.

Prepare and interpret project portfolio reports and documents for the C-Suite and the Board of Directors
- Collect/consolidate the information needed to prepare quality reports and deliver them on time. Create effective and meaningful reports that enable stakeholders to identify risks, trends and exceptions.
- Analyze performance indicators and incorporate information to present value-added reports that allow for divisional operations to be improved.
- Coordinate and assemble reports for the C-Suite and the Board of Directors to facilitate decision-making.
- Develop value-added indicators to monitor the health of portfolios.

Community of practice
- Participate in developing the community of practice
- Propose, prepare and coordinate communication material and discussion forums to train and inform the community of practice.
- Participate actively in the training of community members.
Requirements:

- Bachelor’s degree in engineering, administration or information technology. Training or proficiency in project management is an asset.
- 3-5 years of relevant experience.
- Experience in project or portfolio management - for example: project governance, dashboard management/project performance and related tools; a combination of experience and training will be considered.
- Experience in developing, deploying or improving corporate processes, as well as in change management.
- Knowledge of PMI project management reference document is an asset.
- Experience with and knowledge of project management tools, such as SharePoint Online and Project Online.
- Proficiency in the Office suite, particularly Excel, PowerPoint, Visio and Word.
- PMP certification is an asset.
- Knowledge of Power BI is an asset.

Competencies:

- Planning and organization of work.
- Driven and focused on results and purpose.
- Bilingual with strong communication skills.
- Team player who wants to contribute to the success of projects.
- Ability to develop and maintain effective working relationships with the team and internal clients.
- Able to work within short deadlines and manage several simultaneous activities.
- Creative and resourceful at problem solving; shows that they are client-focused.
- Able to handle figures and data, strong ability to analyze and synthesize.
- Quick to adapt to change.

Why choose VIA Rail?
- Competitive salary and a generous compensation and benefits package;
- Flexible options for hybrid remote work;
- A close knit team of happy co workers;
- Numerous opportunities for career advancement;
- An environment that supports employee health and well being;
- A wide range of health and wellness benefits for employees and their families, including unlimited telemedicine service;
- To contribute to a sustainable transportation service connecting Canadian communities;
- First as an employer of choice and as the mos