Administrative Assistant

3 weeks ago

Toronto, Canada Workday Full time

Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

About the Team

About the Role

Workday is looking for an Administrative Assistant to support our dynamic Canada sales team. In this role, you will support the Country Manager, Canada and the Sr. Regional Sales Director. We are looking for a well-organized and motivated individual with high energy and a proactive attitude to provide administrative and organizational communications support.

Key Responsibilities-
- Travel Coordination - Plays the role of Travel Advisor through attention to details and careful considerations. Advanced skills on both Domestic & Intl travel. Keen awareness of Timezones, layovers, & etc. Problem solves non-routine travel issues. Limited guidance required for budget utilization.- Planning - Situational awareness to develop effective plans that address current and future needs. Mastery of fundamental customer Skills and situational awareness to execute on complex plans- Event Management - Coordination and thought leadership to engineer successful events. For routine & non-routine events, builds project plan and executes on assigned tasks. Events stay on plan, on brand, & on budget. Builds resilient partnerships while collaborating and coordinating with external resources.- Meeting Facilitation - Supports and shapes the flow and effectiveness of meetings. Optimizes meeting through thoughtful creation of meeting agendas. E.G, coordinates with attendees to ensure adequate time, anticipates issues, and resolves non-routine issues. Able to tactfully intervene when needed. Events objectives are met using creative solutions.- Program Management - Managing one-time projects, recurring programs, & initiatives. Owns projects that can be characterized as long term and moderate to high complexity. More often than not, your manager will play a role in designing & setting success measures. Serves as first-point-of-contact with vendors and partners.- Culture Champion - Embodies Workday values and cultivates teamwork through project execution. Facilitate internal / cross-functional work and identifies improvement opportunities.-
- Proactive Solutioning - Progressive thinking to determine the best course of action and ideas to solve problems. Skilled at troubleshooting and solving routine and non-routine issues. When escalation is required, expediates resolution by relaying an informed view of the issue.- Executive Influence - The ability to capture hearts and minds to inspire change. Known for having high exec presence & is actively mastering influencing style- Expenses & Budget - The business acumen to advise on the financial health of the department. Mastered expense reporting skills and problem solves routine and non-routine issues. Can turn around expense reports quickly and accurately with mínimal intervention from the leaders he/she supports.

About You

Basic Qualifications- BA/BS degree or 2+ years of administrative support experience.- Strong, professional presence and presentation; Excellent verbal and written communication skills

Other Qualifications-
- Ability to coordinate small/medium/large events with direction.- High energy, positive attitude, and flexibility to work effectively in a fast-paced environment- Detail-oriented, able to resolve problems using relevant information.- Strong time management skills and the ability to multitask/prioritize work.- Ability to handle highly sensitive information with discretion, sound judgment, confidentiality, and the utmost integrity.

Workday Pay Transparency Statement

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Primary Location: CAN.ON.Toronto

Primary CAN Base Pay Range: $53,900 - $80,800 CAD

Additional CAN Location(s) Base Pay Range: $53,900 - $80,800 CAD

Our Approach to Flexible Work

With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a

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