Assistant Purchasing Manager

5 months ago

Vancouver, Canada Pan Pacific Vancouver Full time

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This department reports to the Director of Finance and under the general guidance, supervision of the Stewarding and Purchasing Manager, the Assistant Manager Purchasing is responsible for managing the daily and month-end operations of the storeroom ensuring hotel items are procured at the best price and quality, whilst maintaining proper inventory of all items needed for a smooth hotel operation.

**KEY RESPONSIBILITIES**:
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**The key responsibilities of the Assistant Manager Purchasing include, but are not limited to**:

- Leads, develops and supervises Storeroom associates; Responsible for the smooth running of the day to day operation, ensures that all items received are of quality and rotated accordingly.
- Work closely with other departments including Kitchen, Catering & Banquets, Oceans 999, Room Service, Housekeeping to ensure the smooth flow of work of supplies in their departments and services.
- Initiate and manage various administrative activities and processes, including spreadsheet analysis, purchasing of food & non-food items, costing recipes and menus as required and making informed and "best value" recommendations within budgetary limitations and scope of authority.
- Develop an in-depth knowledge of the marketplace and capabilities of key suppliers and maintain an awareness of emerging trends and issues.
- Oversee incoming guest packages; Assist other associates within the storeroom in the storing of food and non-food items, logging of purchase order items that has been received, and in ensuring that all items are properly rotated.
- Overseeing of liquor purchases
- Processing of Purchase orders as required.
- Fulfillment of Daily Food & Beverage requisitions.
- Assist in month end food & beverage inventory.
- Assist with updating inventory pricing.
- Assist with costing of recipes for food and beverage.
- Adequately assesses the needs of departments with regards to par stock levels to match changing business level.
- Monitors work hours, scheduling and vacation planning of Storeroom associates while adhering to budgeted labour costs based on hotel occupancy and work volumes.
- Participates in recruitment, selection and training of the team members.
- Conduct performance reviews and responsible for managing the performance of all Storeroom associates.
- Ensure cleanliness of the areas for consistent high level of compliance with Hotel Standards and Vancouver Coastal health authorities’ expectations.
- Ensure the upkeep of the Loading Dock and all equipment therein.
- Perform other job-related duties and special projects as assigned

**COMPETENCY PROFILE**:
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**SELECTION CRITERIA**:
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**Qualifications and Technical Experience**:

- Minimum of two (4S) years of supervisory experience in an equivalent size and style of hotel or food & beverage receiving operation with experience in accounting, cost control, managing labor and food costs.
- Must be able to perform physically laborious tasks including heavy lifting. Ensure work is completed safely and efficiently.
- Must possess excellent organizational skills, team player, time management with an ability to multitask & meet deadlines in a high-pressure work environment
- Must be fluent in English, both in verbal and written communication.
- Schedule: Weekdays and as Business Requires

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