Academic Program Advisor

2 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
Monday - Friday, 8:30am - 4:30pm

**Education Level**
3-year community college diploma in Office Administration or a related field

**Career Level**
Requires 3 years of relevant experience

**About the School of Earth, Environment & Society**

The **School of Earth, Environment & Society (SEES**) is a large department within the **Faculty of Science**, focusing on teaching and research in the areas of geography, geology, environmental and earth sciences. SEES offers multiple degree programs and has students at both the undergraduate and graduate level. The School is proud to have over 30 faculty members, including incredible teachers and world-renowned researchers. SEES offers a working environment that is inclusive, innovative and where our team feel as though they can do their best.

**About the Role**

The Academic Program Advisor is responsible for providing academic advice at a program or department level which requires a thorough knowledge of program or department regulations as it pertains to course and program requirements. Also responsible for providing administrative support for a program or department.

**Responsibilities**
- Identify and analyze problems with the program and prepare recommendations for review and approval.
- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Advise registered and prospective students of program options and requirements which requires maintaining knowledge of course and program curriculum.
- Ensure that students understand that all course and program selections adhere to established academic, prerequisite, and graduation requirements for the program.
- Assess student priority for limited registration in courses and provide suitable alternatives to meet degree requirements.
- Provide students with information regarding program policies and information about program requirements.
- Investigate questions and resolve problems concerning program, curricula, and admissions.
- Act as a mediator between faculty and students when dealing with various issues such as special accommodations, scheduling conflicts, and grades.
- Gather and compile information required for a variety of documents and reports such as program accreditation, enrolment, and degree audits.
- Write a variety of documents such as correspondence, reports, and procedure manuals.
- Contribute to the development of student surveys and disseminate surveys to applicable groups.
- Monitor budgets and reconcile accounts. Complete financial forms including travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Develop marketing and advertising brochures for a variety of purposes, functions, and events.
- Promote the program to visitors and representatives both internal and external to the University.
- Represent the program at various recruitment events.
- Create content for the program website. Update information and maintain the website.
- Plan and coordinate a variety of departmental events and activities.
- Prepare and work in consultation with faculty and staff to coordinate the program timetable. Ensure that there are no conflicts with student timetables and work with the Office of the Registrar to resolve course conflicts.
- Update and maintain information in a variety of databases and spreadsheets.

**Supervision**
- Ensure adherence to quality standards and procedures for short-term staff and volunteers.
- Provide orientation and show procedures to others.

**Requirements**:

- 3 year Community College diploma in Office Administration or related field.
- Requires 3 years of relevant experience.
- **Experience in an academic office is an asset.**

**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

Job applicants requiring accommodation to participate in the hiring process should contact:

- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679

to communicate accommodation needs.

**Vaccination Policy Statement**

The University is committed to providing and maintaining healthy and safe working and learning environments for all employees, students, volunteers and visitors. The University’s Vaccination Policy-COVID-19 Requirements for Employees and Students (the “Vaccination Policy”

  • Academic Skills Program Coordinator

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon-Fri, 8:30am-4:30pm, 35 hours per week **Education Level** Bachelor's degree in a relevant field of study. **Career Level** Requires 3 years of relevant experience. **Unit/Project Description**: The Student Success Centre (SSC), Student Affairs serves an integral, central role in the development and provision of innovative programs and...

  • Activities Advisor

    4 weeks ago

    Hamilton, Canada Columbia International College Full time

    Founded in 1979, Columbia International College (CIC) is the largest boarding high school in Canada. During our 44 years of history, parents from over 120 countries have placed their children in CIC’ care. CIC offers the Total Care Education System to support students to achieve their goal of getting into a post-secondary institution of their choice. Our...

  • Activities Advisor

    4 hours ago

    Hamilton, Canada Columbia International College Full time

    Founded in 1979, Columbia International College (CIC) is the largest boarding high school in Canada. During our 44 years of history, parents from over 120 countries have placed their children in CIC care.CIC offers the Total Care Education System to support students to achieve their goal of getting into a post-secondary institution of their choice. Our Total...

  • Activities Advisor

    4 weeks ago

    Hamilton, Canada Columbia International College Full time

    Founded in 1979, Columbia International College (CIC) is the largest boarding high school in Canada. During our 44 years of history, parents from over 120 countries have placed their children in CIC’ care. CIC offers the Total Care Education System to support students to achieve their goal of getting into a post-secondary institution of their choice. Our...

  • Activities Advisor

    1 week ago

    Hamilton, Canada Columbia International College Full time

    Founded in 1979, Columbia International College (CIC) is the largest boarding high school in Canada. During our 44 years of history, parents from over 120 countries have placed their children in CIC care.CIC offers the Total Care Education System to support students to achieve their goal of getting into a post-secondary institution of their choice. Our Total...

  • Activities Advisor

    4 days ago

    Hamilton, Canada Columbia International College Full time

    Founded in 1979, Columbia International College (CIC) is the largest boarding high school in Canada. During our 44 years of history, parents from over 120 countries have placed their children in CIC care. CIC offers the Total Care Education System to support students to achieve their goal of getting into a post-secondary institution of their choice. Our...

  • Activities Advisor

    1 week ago

    Hamilton, Canada Columbia International College Full time

    Founded in 1979, Columbia International College (CIC) is the largest boarding high school in Canada. During our 44 years of history, parents from over 120 countries have placed their children in CIC care.CIC offers the Total Care Education System to support students to achieve their goal of getting into a post-secondary institution of their choice. Our Total...

  • Admissions Advisor

    4 weeks ago

    Hamilton, Canada Mohawk College Full time

    **Admissions Advisor** Status**:Full Time **Hours**: Monday - Friday, 35 hours/week **Home Campus**: Fennell **Payband**: I **Rate of Pay**:$36.19 **Posting Date**: January 25th, 2023 **Closing Date**: January 31st, 2023 at 7:00 pm EST We support and encourage the contributions of our diverse employees. We are committed to nurturing an equitable,...

  • Activities Advisor

    1 week ago

    Hamilton, Canada Columbia International College Full time

    Founded in 1979, Columbia International College (CIC) is the largest boarding high school in Canada. During our 44 years of history, parents from over 120 countries have placed their children in CIC care.CIC offers the Total Care Education System to support students to achieve their goal of getting into a post-secondary institution of their choice. Our Total...

  • Academic Coach

    4 weeks ago

    Hamilton, Canada Aristos Education Full time

    Aristos Education Services is seeking passionate and professional individuals to work as academic coaches for the StudySpot and Academic Behaviour Coaching programs in the Hamilton and Burlington areas. Our coaches work one on one with students in all grades to provide academic support for organization, planning, exam prep and executive function skills. Our...

  • Academic Coach

    5 days ago

    Hamilton, Canada Aristos Education Full time

    Aristos Education Services is seeking passionate and professional individuals to work as academic coaches for the StudySpot and Academic Behaviour Coaching programs in the Hamilton and Burlington areas. Our coaches work one on one with students in all grades to provide academic support for organization, planning, exam prep and executive function skills. Our...

  • Manager, Mba Programs

    4 days ago

    Hamilton, Canada McMaster University Full time

    Schedule Monday - Friday, 8:30am - 4:30pm (Hybrid schedule) Education Level Minimum of a Bachelor's degree in business, education or a related field - graduate degree preferred. Career Level 7+ years of progressively responsible managerial experience, preferably within a University environment. - Location This position is primarilly located at the Ron...

  • Academic Admin Assistant

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday, 8:30 a.m. to 4:30 p.m. **Education Level** 2 year College diploma **Career Level** 3 years of relevant experience **About the Department of Chemistry and Chemical Biology & Chemistry Graduate Program** The Department of Chemistry & Chemical Biology, with a contingent of approximately 30 full-time faculty members, conducts...

  • Newcomer Employment Advisor

    4 weeks ago

    Hamilton, Canada Mohawk College Full time

    **Newcomer Employment Advisor - Initiatives & Opportunities (August 2023 - August 2026)** Status**: Initiatives & Opportunities (August 2023 - August 2026) **Hours**: Monday to Friday; 35 hours/week **Home Campus**: Fennell **Payband**: J **Rate of Pay**: $39.15 **Posting Date**: August 10th, 2023 **Closing Date**: August 16th, 2023 at 7:00 pm EST We...

  • Manager, Academic Experiential Learning

    4 days ago

    Hamilton, Canada McMaster University Full time

    Schedule Monday - Friday, 8:30am - 4:30pm (Hybrid schedule) Education Level Undergraduate degree required; advanced degree (Master’s) preferred. Career Level Minimum of 3 years management experience, ideally in a post-secondary setting, and 5 years related experience with experiential learning at the post-secondary level. Experience writing reports...

  • Scheduling and Examinations Advisor

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** These seasonal roles work approximately 12 weeks a year with intermittent seasonal leaves. One role works between February and December and the second works between March and December. Monday - Friday, 35 hr/wk, 8:30 am - 4:30 pm Some evening work required **Education Level** 3 year Community College diploma in a related field. **Career...

  • Admin Assistant, Academic

    4 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday, 8:30am-4:30pm (hybrid) **Education Level** 2-year Community College diploma in Office Administration or related field of study **Career Level** 3 years relevant experience UNIT DESCRIPTION: **Wilson College of Leadership and Civic Engagement** (the College) is a newly formed collaborative academic unit between the Faculty of...

  • Academic Clinical Psychologist/Full

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    Job Description MICHAEL G. DEGROOTE SCHOOL OF MEDICINE, Hamilton, Ontario Department of Psychiatry and Behavioural Neurosciences Academic Clinical Psychologist/Full-time Faculty Member – Anxiety Disorders We invite applications for an outstanding opportunity available for the full-time position of Academic Clinical Psychologist/ Full-time...

  • Administrative Assistant

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    Department of Philosophy Administrative Assistant - Undergraduate Programs **Schedule** Mon-Fri, 8:30-4:30 35 hours/ week; $25/hour (March 2024 - June 2024) **Education Level** College diploma in Office Administration or related field **Department description**: The Department of Philosophy conducts leading-edge research and top-tier training of...

  • Admin Asst, Academic

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday 8:30 to 4:30, 35 hours/wee **Education Level** 2 year Community College diploma in Office Administration or related field of study. **Career Level** Requires 3 years of relevant experience. **JD #**: JD00676 **Pay Grade**: 5 **Title**: Administrative Assistant, Academic (II) **Unit/Project Description**: The Bachelor of...