Administrative Officer

4 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:06/20/2023
**Req ID**: 32124
**Faculty/Division**: VP - University Operations
**Department**: Food Services
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00054878

**Description**:
**About us**:
The Food Services department provides food service to the diverse Campus Community with over twenty (self-operated locations and thirteen food service partners across the St. George Campus. The department serves the needs of over 65,000 students, and Faculty and staff. To support our community, Food Services offers an ever-increasing variety of operations and services that have a significant impact on campus life and the student experience. We strive to ensure that we provide a wide range of affordable, sustainable, nutritious, and exciting food options to our community through excellent service, commitment to our environment and celebration of food to reflect our diverse community.

**Your opportunity**:
The Food Services department is a group with a strong focus on service excellence, and, with an emphasis on achieving operational and financial performance expectations within the parameters set forth. The department is hiring a permanent, full-time Administrative Officer to meet and support the varied administrative needs of the department.

Under supervision of the Director, Retail and Residence Dining, the Administrative Officer provides support to the department and its various business areas, including Retail and Residence Operations and Catering and Event Services. The incumbent provides administrative support to leaders and managers by way of organizing and disseminating reports, information, and strategic communication necessary to meet the objectives of the department. The Administrative Officer is a key member of the Food Services team.

**Your responsibilities will include**:

- Acting as the first point of contact for general enquiries and redirecting as appropriate to various departments within Food Services
- Resolving issues within the scope of the role and escalating problems as required
- Maintaining filing system and information on digital platforms
- Writing routine documents and correspondence and editing content for style and tone
- Formatting data collected for presentations and reports
- Maintaining information on digital platforms and editing content for brochures, newsletters, websites and/or handbooks
- Providing orientation to others on work procedure and practices, and serving as a resource to others by providing (non-supervisory) job-related guidance
- Obtaining required authorization and signatures, to process financial documents and recording expenses on a single account

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum three (3) years experience in an administrative role supporting multiple business units, preferably in a large institutional environment, or post-secondary institution
- Progressive experience writing routine documents and correspondence, along with editing content for style and tone
- Demonstrated experience maintaining effective office systems, such as creating, organizing and maintaining digital and paper filing systems
- Demonstrated experience collating data and disseminating information
- Well versed in formatting agendas, taking minutes efficiently and recording action items in meetings, etc.
- Intermediate proficiency with MS Office 365 suite (Word, Excel, PowerPoint, OneDrive, SharePoint, etc.)
- Ability to multi-task and deal with competing deadlines effectively and deliver results within initiative and flexibility; and strong time management skills
- Professional demeanor, with a strong service orientation and effective interpersonal skills to effectively engage with internal and external contacts to find effective resolutions to complicated situations

**Assets (Nonessential)**:

- Experience working in a diverse/complex post-secondary food services environment

**To be successful in this role you will be**:

- Achievement oriented
- Communicator
- Efficient
- Motivated self-learner
- Organized

**Closing Date**: 06/28/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Regular daytime schedule, Monday to Friday. Possibility of overtime on weekdays.
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Meagan White

**Lived Experience Statement

  • Administrative Officer

    4 weeks ago

    Toronto, Canada Grape Tree Education Full time

    Job Overview: We are seeking a highly organized and detail-oriented Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support, managing office operations, and ensuring efficient workflow. This is a crucial role that requires strong organizational skills, excellent communication...

  • Office Administrator

    15 hours ago

    Toronto, Canada Starchitect Consulting and Construction Full time

    Position: Construction Office Administrator Key Responsibilities: - Generate and process invoices accurately and in a timely manner. - Proactively communicate with clients to remind and follow up on payment schedules. - Efficiently handle paperwork, ensuring accurate documentation and organization. - Manage and process change orders, collaborating with...

  • office administrator

    2 days ago

    Toronto, Canada QualPro Systems Inc. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as...

  • Administrative Officer

    4 weeks ago

    Toronto, Canada SOCALL CANADIAN INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Administrator

    20 hours ago

    Toronto, Canada Finch Employment Full time

    Job Description#OfficeAdministrator Our client - Renovation company is looking for an experienced Office Administrator.Responsibilities:- Manage and maintain our accounting system using QuickBooks- Provide excellent customer service via phone, email, and in-person- Demonstrate general knowledge of the renovation industry and our company's services- Organize...

  • administration officer

    3 weeks ago

    Toronto, Canada Elit Care Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsCommunication, generalBusiness administration and management, generalOffice management and supervisionTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure...

  • Office Administrator

    2 days ago

    Toronto, Canada Amico Affiliates Full time

    Office Administrator Full-time Permanent Position Location: Greater Toronto Area, Mississauga, ON Amico is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated team of professionals provides paving, road building, infrastructure, general contracting, design build and engineering services for leading civil and...

  • Office Administrator

    2 days ago

    Toronto, Canada Amico Affiliates Full time

    Office Administrator Full-time Permanent Position Location: Greater Toronto Area, Mississauga, ON Amico is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated team of professionals provides paving, road building, infrastructure, general contracting, design build and engineering services for leading civil and...

  • Office Administrator

    20 hours ago

    Toronto, Canada Amico Affiliates Full time

    Office Administrator Full-time Permanent Position Location: Greater Toronto Area, Mississauga, ON Amico is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated team of professionals provides paving, road building, infrastructure, general contracting, design build and engineering services for leading civil and...

  • office administrator

    2 days ago

    Toronto, Canada Anudra Technologies Inc Full time

    Education: Expérience: EducationSecondary (high) school graduation certificate or equivalent experienceTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentPerform data entryOversee and...

  • Office Administrator

    1 day ago

    Toronto, Canada Gilmedia Full time

    We are looking for an organized and detail-oriented Admin Assistant to join our Marketing firm. As an Admin Assistant, you will be responsible for performing a variety of administrative tasks and support the Marketing team in their day-to-day activities. **Duties **_**:_ - Provide general administrative support to the Marketing team - Schedule appointments...

  • office administrator

    2 days ago

    Toronto, Canada Sepha Catering Ltd. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests under government access to information and...

  • Office Administrator

    2 days ago

    Toronto, Canada Amico Affiliates Full time

    Office Administrator Full-time Permanent Position Location: Greater Toronto Area, Mississauga, ONAmico is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated team of professionals provides paving, road building, infrastructure, general contracting, design build and engineering services for leading civil and construction...

  • Administrative Officer

    1 month ago

    Toronto, Canada KANGAROO MOVERS INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services...

  • Administrative Officer

    1 week ago

    Toronto, Canada SILVER ARROW SALON INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Assist in the...

  • Administrative Officer

    1 week ago

    Toronto, Canada Astraeons Group Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related...

  • administrative officer

    1 week ago

    Toronto, Canada Clonard Group Inc Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingPrivate sectorUrban areaConstruction companyTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffCo-ordinate and plan for office services such as accommodation, relocation, equipment,...

  • administrative officer

    1 month ago

    Toronto, Canada HWY 401 Warden Pet Hospital PR Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as...

  • Office Administrator

    19 hours ago

    Toronto, Canada Finch Employment Full time

    #OfficeAdministrator Our client - Renovation company is looking for an experienced Office Administrator.Responsibilities:- Manage and maintain our accounting system using QuickBooks- Provide excellent customer service via phone, email, and in-person- Demonstrate general knowledge of the renovation industry and our company's services- Organize and maintain...

  • office administrator

    2 days ago

    Toronto, Canada TROPICAL TREETS Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of operating budget and...