Accounting Administrator

2 weeks ago

London, Canada Vantage Property Management Full time

As the Accounting Administrator, you will report directly to the Principal as the liaison between tenants, suppliers, and the management team. Under the supervision and mentorship of Corporate Bookkeeper, you will be responsible to maintain client and supplier database, process invoices and rents, collect rents, reconcile accounts and prepare financial statements on a regular basis, administrative duties and provide assistance to facilitate the smooth operation of important functions.

**Essential Duties & Responsibilities**
- Accounts Receivable_
- Collect rent payments, process bank deposits, record rents and payments.
- Prepare and analyze accounts receivable reports.
- Implement proper collection steps, including phone calls, N4s, etc.
- Process tenants move-ins and move-outs, last month deposits in Yardi software.
- Reconcile and process monthly rent postings in Yardi software and bank platform.
- Maintain tenant files in Yardi software and bank platform.
- Accounts Payable_
- Code and process invoices, prepare and send out cheques, arrange pre-authorized payments and maintain vendor files.
- Reconcile and process monthly owner payments and maintain owner files in Yardi software and bank platform.
- Process non-resident tax payments and maintain non-resident files, including annual reporting (cash flow projections, NR6s and NR4s).
- Process monthly condominium fees.
- General Accounting_
- Complete monthly reconciliations of client bank accounts.
- Compile and analyze monthly financial statements ensuring that the financial packages are distributed within set deadlines.
- Correlate invoices for financial statements and investor statements, prepare letters for financial statements and distribute to clients.
- Prepare cash flow analysis for clients when required.
- Prepare and file client HST returns ensuring government deadlines are met.
- Reconcile and process monthly owner payments and maintain owner files in Yardi software and bank.
- Process non-resident tax payments and maintain non-resident files, including annual reporting (NR6s and NR4s).
- Assist with annual preparation of budgets.
- Prepare annual CAM reconciliation for commercial portfolio.
- Provide support to Corporate Bookkeeper with documentation and data entry for financial statements, including, but not limited to, Accounts Receivable, Accounts Payable.
- Other_
- Answer telephone and direct calls to the appropriate person when required.
- Assist office with administrative support as needed within capability to contribute to a positive team environment and assist us in meeting company monthly goals and deadlines.
- Offer out of office support when needed at properties, with banking, purchasing, serving of notices or other tasks when required

**Required Skill Set**:

- College certificate in Accounting, Business or related field;
- 1-2 years of accounting experience;
- Excellent communication and negotiating skills;
- Superior organizational and time management skills;.
- Proficiency in Microsoft Office Excel, Outlook, and Word;
- Accurate keyboarding and spelling abilities;
- Strong attention to detail;
- Knowledge of residential tenancies act and/or property management preferred;
- Must possess valid driver’s license and reliable vehicle;
- Positive criminal check must be provided upon hiring.

**Job Types**: Full-time, Permanent

**Salary**: $37,000.00-$39,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- property management environment: 1 year (preferred)
- accounts receivable: 1 year (required)
- accounts payable: 1 year (required)

**Language**:

- /correspond in Fluent English (required)

Work Location: One location

Application deadline: 2023-01-20

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