Clerk Accounting Services

2 weeks ago

Vaughan, Canada Toronto and Region Conservation Authority (TRCA) Full time

**Position Details**:
**Current Rate of Pay**: Min = $26.61/hr, Max = $28.85/hr

**Employment type**: Temporary Contract

**Duration of employment**: 6 months

**Hours of work**: 35 hrs/week

**Work location**: Head Office

**Division**: Corporate Services

**Business unit**: Finance

**Travel**: 0%

**Remote Work**: Hybrid

**About TRCA**:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development.

**How you will contribute as part of the TRCA team**:
Under the supervision of the Supervisor, Accounting Services this position supports the delivery of efficient accounts management services for the Infrastructure Planning and Permits business unit. The Clerk, Accounts Receivable works closely with the Associate Director, Infrastructure Planning and Permits, and provides limited additional support to the Associate Directors, Development Planning and Permits and the Director, Policy and Planning.

**Major Responsibilities**:

- Create customer invoices for specific service level agreements.
- Maintain detailed understanding of invoicing requirements for all service level agreements, planning, permit and solicitor realtor inquiry fees, and internal project transactions.
- Maintain working knowledge of revenue general ledger codes.
- Process customer invoice payment receipts.
- Process non-invoice receipts - cheques, electronic fund transfers and credit card receipts - as per the TRCA Planning and Permitting fee schedules.
- Maintain control over outstanding invoices including following up on overdue accounts.
- Follow up on discrepancies and unusual items.
- Maintain up-to-date departmental invoice and budget tracking sheets.
- Ensures accurate tracking of staff time tracking, invoices and expenses.
- Liaise with Senior Budget Coordinator as requested to provide input into quarterly variance reports and required journal entries.
- Maintain up-to-date budget information and service level agreements.
- Manage updates to the project management tracking templates as needed for both service level agreement and fee-based tracking.
- Respond to accounts receivable and other accounting inquires as required by internal and external parties.
- Assist staff in coordinating reporting deadlines to ensure accurate and timely reporting of project related expenses.

**What will you need to succeed**:

- 2-3 year Post Secondary Education in Business or Commerce, or equivalent applied experience.
- 1-2 years of relevant experience.
- 2-5 years of billing and accounts receivable experience, considered an asset.
- Knowledge of financial systems, payroll systems, management controls, processes and tools.
- Understanding of compliance with internal and external regulations regarding transactional services.
- Excellence in Excel, including establishing new forms and updating existing templates. Must be able to update calculation fields.
- Attention to detail and quality control.
- Working knowledge of Ceridian Dayforce and Business World On, considered an asset.

**What TRCA has to offer you**:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare).

**You will be part of a diverse and inclusive organization that**:

- Makes a positive difference in the communities we serve.
- Fosters high performance and collaborative teams.
- Provides continuous learning and development opportunities.
- Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan - OMERS/OTPP).
- Pregnancy & Parental Leave Top-Up Program.
- Provides unique TRCA Perks.
- Provides flexible work arrangements.
- Offers potential for career growth and advancement.

All new hires are required to be fully vaccinated against Covid-19 as a precondition to being hired by TRCA. TRCA will comply with its obligations pursuant to the Ontario Human Rights Code and any other applicable legislation.

While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.

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