Accounts Receivable Clerk

3 weeks ago

Vaughan, Canada Forest Gate Full time

**Forest Gate **is a private real estate development and asset management firm which contributes to the creation of prosperous and healthy communities for all.

**Forest Gate** is looking to hire a full-time Accounts Receivable clerk to work closely with our team and focus on day to day processing of accounting responsibilities for property management. This opportunity provides great exposure into the real estate industry and build a long term career with a dynamic, growing, reputable real estate group. Applicants for this position will be self-motivated individuals with a high degree of initiative and professionalism. **Please note that this role is onsite in the Vaughan, Ontario office.**

The **Accounts Receivable Clerk** is expected to:

- Administer all tenant compliances for both residential and commercial properties in accordance with the terms of lease.
- Maintain accounting principles, practices, and procedures to ensure accurate and timely posting of charges, invoices, payments, and collections.
- Provide accurate and timely financial information as required internally by management and externally by investors and other parties.
- Complete all job functions relating to assigned properties accurately, efficiently, and by the assigned deadlines.
- Communicate with tenants and liaison with superintendents and property manager for rent collection and tenant-related matters.
- Utilize and develop skills such as problem solving, decision-making, time management and effective communication to achieve the desired results.

**Responsibilities**: include, but are not limited to the following:

- Maintain all tenant receivables to ensure timely collection.
- Informing Accounting Manager of overdue accounts.
- Prepare and send tenant correspondence by assigned deadlines including notices of rent increase, default notices, tenant account statements, annual reconciliations, initial move in letter, rental schedules with pertinent lease details.
- Set up all new tenant lease in Yardi system to ensure that they are consistent with the terms outlined in the lease. Report any discrepancies to Accounting Manager.
- Perform all duties related to tenants’ move-in and move-out including utilities setup, move-out summaries, etc.
- Prepare back charge to tenants and contact them for any outstanding receivables.
- Respond to tenant enquiries related to tenant accounts receivable and investigate any lease charge issues.
- Generate and post the monthly rent roll, prepare reconciliation, and update for any variances.
- Record tenant cheques and go to bank for all deposits.
- Retain and file cash receipt packages by property.
- Prepare new rental letters to tenant for coming year’s operating budget prior to commencement of the operating year.
- Perform related clerical duties, such as word processing, maintaining filing and record systems, and photocopying.
- Ensure and enforce compliance to all company, client and legislated Safety policies and procedures.
- Efficient and effective communication, in a professional manner, with internal and external parties.
- Any additional duties and responsibilities as may be assigned from time to time by accounting, asset management or property management team.

**Qualifications**
- Minimum of 2 years direct experience in an A/R capacity.
- Property management experience is an asset.
- Completion of college, or other business administration courses.
- Computer Skills: intermediate to advanced skills in Microsoft Office, Yardi and QuickBooks.

**Key Attributes**:

- Able to commit deadlines for all assigned duties.
- Strong communication skills with the ability to clearly present their work.
- Strong time management skills and experience managing multiple and diverse projects simultaneously.
- Demonstrate ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Solid understanding of basic accounting principles, credit practices and collections.
- Able to perform moderate to complex account reconciliations.
- Able to interact confidently.
- Fluent in English, written, read and verbal.
- Works well in a fast-paced environment.
- Ability to establish effective working relationships that foster organizational success.

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Work Location: One location

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