Office Manager

2 days ago


Vaughan, Canada Vaughan Counselling and Psychotherapy Full time

We are a team made up of Registered Psychotherapists, Registered Social Workers, Mediator and Naturopath helping the community of Vaughan with multi-disciplinary services.

We are currently looking for a highly motivated, friendly, experienced Office manager to assist with day-to day operations.

**Responsibilities**:

- Manage Admin Department, scheduling, meetings and making sure the department runs smoothly
- Maintain office supplies inventory and place orders as needed
- Coordinate meetings and appointments for staff
- Assist with onboarding new employees and maintaining employee records
- Supervise and Train administrative staff and provide guidance and support as needed
- Manage and Create partnerships, relationships within our community
- Keep records of Admin hours, hours, vacations and schedule accordingly
- Maintain organized filing systems for both physical and electronic documents

**Skills**:

- Experienced with JANE or OWL softwares
- Proficiency in phone systems and ability to multitask
- Strong organizational skills with attention to detail
- Excellent communication skills, both written and verbal
- Ability to effectively manage a team and delegate tasks
- Bachelor/Masters in Counselling, Psychology or Social Services
- Familiarity within a Multi-disciplinary or Mental Health organization
- Strong file management skills, both physical and electronic
- 3 years experience as an office manager or Leadership role required

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as requested to meet the ongoing needs of the organization.

**Job Types**: Full-time, Fixed term contract

**Salary**: $40,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Discounted or free food
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Management: 3 years (required)

**Language**:

- English (required)

Ability to Commute:

- Vaughan, ON L4L 0K7 (required)

Work Location: In person


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