Bilingual Administrative Assistant

3 weeks ago

Winnipeg, Canada Canadian Interagency Forest Fire Centre Full time

**About Us**

The Canadian Interagency Forest Fire Centre (CIFFC) is a leading organization dedicated to wildland fire management in Canada. We are currently seeking a highly motivated and skilled Administrative Assistant to join our dynamic team at the Coordination Centre in Winnipeg.

**Position Summary**

Reporting to the Director of Operations, the Coordination Centre Administrative Assistant plays a crucial role in providing administrative, clerical, and technical support to the CIFFC Operations team. This position involves varied responsibilities, from general administrative tasks to data management and reporting.

This position requires proficiency in both English and French.

Peak fire season may require extended hours beyond the standard workday or workweek. We ensure that our employees are appreciated and compensated for their extra efforts through competitive overtime pay, flexibility with time in lieu, and our comprehensive benefits package.

**Position Duties and Responsibilities**

Administrative and Clerical Support:

- Provide general administrative and clerical support to the Operations division.
- Create and format operations and training documents using Microsoft Office.
- Review and verify invoices related to the Coordination Centre.
- Maintain an efficient filing system for Coordination Centre documents.
- Serve as the receptionist for CIFFC, answering and directing calls.
- Take meeting notes and produce meeting minutes.
- Perform other assigned duties.

Coordination Centre Data Management and Reporting:

- Provide administrative and technical support to the Coordination Centre.
- Translate agency data between English and French as required.
- Assist in research, report preparation, and record maintenance.
- Ensure accurate and timely information for the Duty Officer on the national fire situation.
- Collect and disseminate wildland fire management information.
- Compile daily draft situation reports and update statistical spreadsheets.
- Prepare weekly summaries and compile annual reports.
- Update and maintain various data files.

**Required Qualifications**
- Fluency in both English and French (spoken and written) is essential.
- High school diploma or equivalent.
- Minimum one (1) year of relevant office Administrative Assistant experience.
- Training/education as an Administrative Assistant or equivalent experience an asset.

**Closing Date**:March 29, 2024

**Job Types**: Full-time, Permanent

**Salary**: $44,125.20-$52,693.20 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday
- Weekends as needed

Supplemental pay types:

- Overtime pay

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

Application deadline: 2024-03-29

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